Caregiver Scheduling & Recruiting Coordinator – Home Care (WellSky Required)

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: TYPE OF WORK

Full Time

: SALARY

$4.00 - $4.50/hr

: HOURS PER WEEK

40

: DATE UPDATED

Jul 4, 2026

JOB OVERVIEW

Caregiver Scheduling & Recruiting Coordinator – Home Care (WellSky Required)

Compensation: $4.00–$4.50 USD/hour to start (depending on experience)

Hours: Full-Time (40 hours/week)

Schedule: Monday through Friday, approximately 8:00 AM – 5:00 PM Pacific Time. Some flexibility may be required when caregivers call off, or urgent staffing needs arise.

About Right at Home Folsom Lake

Right at Home Folsom Lake is a locally owned, veteran-owned home care agency serving seniors and adults with disabilities throughout El Dorado Hills, Folsom, Granite Bay, Roseville, Rocklin, Orangevale, Citrus Heights, Loomis, and surrounding communities.

Mission First. Rooted in Service & Purpose.

Our caregivers are the heart of everything we do.

We're building a modern healthcare company that combines compassionate care with disciplined systems, technology, automation, and AI.

We're looking for someone who enjoys helping people, solving scheduling puzzles, recruiting exceptional caregivers, and keeping operations organized.

This is a long-term position with significant opportunity for growth.

Your Mission

Become the operational heartbeat of our caregiver workforce.

Your mission is to ensure our caregivers are recruited, onboarded, scheduled, supported, and communicated with so our clients receive exceptional care every day.

You won't simply fill shifts.

You'll help build the team that delivers exceptional care.

Every schedule you build and every caregiver you recruit directly impacts the quality of care our clients receive.

Primary Responsibilities
Caregiver Scheduling

Coordinate caregiver schedules by:

Managing daily schedules using WellSky Personal Care
Building and maintaining caregiver schedules
Filling open shifts quickly
Responding to caregiver call-offs
Matching caregivers with clients
Coordinating schedule changes
Communicating schedule updates to caregivers
Helping ensure every client visit is properly staffed
Monitoring overtime
Maintaining accurate scheduling records in WellSky
Caregiver Recruiting

Manage our recruiting pipeline by:

Posting caregiver positions
Reviewing applications
Conducting initial phone screenings
Scheduling interviews
Following up with applicants
Maintaining applicant communication
Supporting orientation scheduling
Keeping recruiting pipelines healthy
Assisting with caregiver onboarding
Caregiver Administration

Support day-to-day operations by:

Maintaining employee records
Tracking certifications and expirations
Coordinating onboarding paperwork
Verifying caregiver documentation
Supporting compliance activities
Maintaining confidentiality
Administrative Support
Update CRM records
Document communications
Assist with reports
Maintain spreadsheets
Help improve workflows
Create SOPs
Support special projects
AI & Process Improvement

Responsibilities include:

Using ChatGPT and Microsoft Copilot
Drafting emails
Creating SOPs
Improving workflows
Organizing information
Identifying automation opportunities

Required Qualifications:

Excellent written English
Strong spoken English
Previous experience using WellSky Personal Care is required
Outstanding organizational skills
Friendly and professional phone presence
Strong attention to detail
Reliable high-speed internet
Quiet home office
Strong computer skills
Self-motivated
Dependable
Able to manage multiple priorities
Comfortable working U.S. business hours

Preferred Experience:

Home Care
Home Health
Healthcare Scheduling
Caregiver Recruiting
Customer Service
Administrative Support
Virtual Assistant

Experience with:

WellSky Personal Care (Required)
Apploi
Microsoft 365
Microsoft Teams
Google Workspace
CRM software
Applicant Tracking Systems
ChatGPT
Microsoft Copilot

Success in this role means:

Open shifts are filled quickly.
Caregivers receive prompt communication.
Applicants receive timely follow-up.
Recruiting pipelines remain healthy.
Employee records stay organized.
Schedules remain accurate.
Operations become more efficient every month.
Key Performance Indicators
Time to fill open shifts
Schedule accuracy
Applicant response time
Interviews scheduled
Offers extended
Caregiver onboarding completion
Thirty-day caregiver retention
Overtime percentage
Scheduling response time
Process improvements implemented
Growth Opportunity

This is not simply a scheduling position.

As our company grows, this role has the opportunity to grow into a leadership position overseeing caregiver scheduling, recruiting, workforce coordination, and office operations.

We're looking for someone who wants to build a long-term career, not someone looking for their next short-term freelance project.

Application Instructions

To help us identify candidates who pay attention to detail, please begin your application with the words:

Mission First

Then include:

A short introduction about yourself
A 2–3 minute video introducing yourself in English
An example of a scheduling, recruiting, or HR process you improved
An example of a difficult staffing or scheduling challenge you solved
Describe a time when a caregiver or employee called off unexpectedly. How did you handle the situation?

SKILL REQUIREMENT

Recruiting Healthcare Scheduling

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Caregiver Scheduling & Recruiting Coordinator – Home Care (WellSky Required)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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