Part Time Clinical Operations Coordinator

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TYPE OF WORK

Part Time

SALARY

$3 USD

HOURS PER WEEK

10

DATE UPDATED

Jul 11, 2026

JOB OVERVIEW

Clinical Operations Coordinator (Remote)
Company: Peace of Mind Therapy, LLC
Location: Remote (Philippines)
Position Type: Part-Time (Approximately 15 Hours per Week)
Compensation: $3 USD per hour (Paid Monthly via Wise)
About Peace of Mind Therapy
Peace of Mind Therapy, LLC is a growing mental health private practice committed to helping individuals live healthier, more balanced lives. As our practice continues to grow, we are looking for an organized, dependable, and proactive Clinical Operations Coordinator who enjoys creating efficient systems, solving problems, and providing exceptional administrative support.
If you enjoy keeping things organized, communicating professionally, and helping a mission-driven business operate smoothly, we'd love to hear from you.
What You'll Do
Coordinate administrative tasks that keep the practice running efficiently.
Monitor daily operational workflows and ensure assigned tasks are completed accurately.
Assist with initial client scheduling, therapist assignment, and follow-up communication.
Organize digital files, spreadsheets, and internal documents.
Track pending tasks and help ensure deadlines are met.
Support therapist onboarding and administrative setup.
Assist with insurance, authorizations, and billing follow-up when needed.
Coordinate logistics for workshops, retreats, and special events.
Help improve office systems and recommend workflow efficiencies.
Provide administrative support to the Practice Owner as needed.
We're Looking For Someone Who Is...
Highly organized and dependable.
A strong written and verbal communicator.
Comfortable working independently.
Detail-oriented with excellent follow-through.
Professional when interacting with clients.
Able to prioritize multiple projects.
Positive, resourceful, and eager to learn.
Preferred Qualifications
Previous experience as a Virtual Assistant, Administrative Assistant, Operations Assistant, or Project Coordinator.
Experience using Google Workspace (Docs, Sheets, Gmail, Calendar).
Familiarity with task management platforms such as Trello, ClickUp, Asana, or ---------- is a plus.
Experience supporting healthcare, counseling, coaching, or wellness businesses is preferred but not required.
Compensation & Growth
$3 USD per hour
Approximately 10 hours per week
Monthly payment via Wise
Opportunity for additional hours and increased responsibilities based on performance
Long-term growth opportunities within our expanding practice
Trial Activity
To help us understand your organizational and communication skills, please complete the following activity:
Imagine your supervisor sends you the following message at 9:00 AM:
"Today's priorities are: respond to three client emails, schedule two new client consultations, follow up on one insurance claim, organize retreat registration forms, and prepare next week's staff meeting agenda."
In 150–250 words, explain how you would prioritize these tasks and why. Describe the order in which you would complete them and how you would stay organized throughout the day.
How to Apply
To be considered for this position, please complete our online application form:
----------
Please complete every section of the application, including
Your completed application questions.
Your response to the Trial Activity.
A 1–2 minute video introduction telling us about yourself, your experience, and why you would be a great fit for this role.
Your current availability (days and times).
To demonstrate attention to detail, begin your response to the introduction question with the phrase:
"Service Begins With"
Please also mention your favorite book and why during your video introduction.
Only candidates selected for an interview will be contacted. We appreciate your interest in joining Peace of Mind Therapy, LLC.

SKILL REQUIREMENT
English Speaking Administrative Support Customer Relationship Management
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