Fund Accounting Manager / Accounting Operations Coordinator

ABOUT US
Bexley is a U.S.-focused real estate investment and asset management platform. We are building a disciplined operating infrastructure to support real estate acquisitions, fund operations, asset management, property management, and investor reporting.
As our transaction volume grows, we are looking for a dedicated Fund Accounting Manager / Accounting Operations Coordinator to serve as the team’s central point person for accounting coordination, transaction tracking, QuickBooks setup, PMS coordination, and day-to-day financial operations.
This is a long-term, full-time remote role for a reliable and experienced accounting professional who can bring structure to a fast-moving real estate investment business.

ROLE OVERVIEW
We would like to onboard an experienced candidate who can take transactions, documents, invoices, statements, reimbursements, transfers, property-level activity, and accounting-related items and make sure they are properly captured, organized, recorded, and followed through.
The ideal candidate has around 10 years of accounting or finance operations experience, strong hands-on experience with QuickBooks, and ideally prior experience supporting a fund, real estate investment platform, property company, or asset management business.
This person will help Bexley stand up a more disciplined accounting process today, while helping us march toward a more scalable finance and accounting software setup over time.

KEY RESPONSIBILITIES
1. Transaction & Accounting Coordination
• Serve as the dedicated accounting point person for transactions across the business
• Track invoices, payments, reimbursements, wire transfers, bank activity, property-level transactions, and other accounting items
• Collect, organize, and maintain supporting documents for accounting entries
• Record transactions accurately in QuickBooks and coordinate with the broader team when information is missing
• Help ensure that accounting records are complete, current, and properly categorized
• Follow up with internal tea ---------- mbers, vendors, property managers, accountants, and other stakeholders as needed
• Maintain clear trackers for open accounting items, pending payments, reconciliations, and unresolved questions
2. QuickBooks Setup & Process Management
• Help set up, clean up, and improve the company’s QuickBooks structure and accounting workflow
• Maintain the chart of accounts, vendor/customer records, classes, properties, entities, and transaction categories as appropriate
• Support bank feeds, reconciliations, transaction coding, and monthly close preparation
• Create repeatable processes for how transactions, invoices, statements, and supporting documents are captured and recorded
• Help develop checklists, trackers, SOPs, and reporting templates for accounting operations
• Identify gaps in the current accounting process and recommend practical improvements
3. PMS & Real Estate Operations Support
• Work with Property Management System and related property management systems to support property-level accounting and operating visibility
• Coordinate data between AppFolio, Rent Manager, QuickBooks, bank accounts, property managers, and internal reporting files
• Track rent, deposits, owner distributions, vendor payments, maintenance costs, property expenses, and other real estate-related transactions
• Help reconcile property-level activity with accounting records
• Support the team in understanding how property operations flow into accounting and fund reporting
4. Fund / Real Estate Accounting Support
• Support accounting and reporting needs for real estate investment entities, property holding companies, and fund-related structures
• Help organize capital contributions, distributions, acquisition costs, operating expenses, management fees, intercompany transactions, and entity-level records
• Assist with preparing information for external accountants, tax advisors, auditors, lenders, investors, and internal management
• Maintain clean records for each entity, asset, investor, and transaction where applicable
• Help the company improve readiness for more formal fund accounting, investor reporting, and internal financial controls
5. Accountant Coordination & Oversight
• Coordinate with external accountants, bookkeepers, tax preparers, and internal tea ---------- mbers
• Track what accountants need, what has been submitted, and what remains outstanding
• Review accounting outputs for obvious gaps, missing information, or classification issues
• Over time, potentially help manage or oversee accountants and bookkeeping support
• Serve as the operational bridge between the business team and accounting professionals
6. Systems, Controls & Scalable Infrastructure
• Help build a more structured accounting operating system for the company
• Organize financial documents, transaction records, reconciliations, and reporting files
• Recommend improvements to reduce manual work, missed items, and duplicate entries
• Help prepare the company to eventually migrate to or integrate with more advanced accounting, fund administration, or asset management software
• Support management in creating a cleaner, more scalable finance and accounting process as the portfolio grows

REQUIREMENTS
• Around 10 years of accounting, bookkeeping, fund operations, finance operations, or real estate accounting experience
• Strong hands-on experience running QuickBooks
• Strong hands-on experience with AppFolio
• Prior experience supporting a fund, real estate investment company, property management company, asset manager, or real estate operating business
• Able to take scattered transaction information and turn it into organized, accurate accounting records
• Strong understanding of transaction coding, reconciliations, supporting documentation, and accounting workflows
• Comfortable coordinating with accountants, vendors, property managers, and internal tea ---------- mbers
• Excellent attention to detail and strong follow-through
• Highly organized and able to manage multiple entities, properties, accounts, and workstreams
• Strong written and spoken English
• Able to work independently in a remote environment
• Comfortable working with a fast-moving team where processes are still being built

PREFERRED EXPERIENCE
• Fund accounting or real estate fund operations experience
• Real estate investment, asset management, or property accounting experience
• Experience working with multiple entities, SPVs, LLCs, or property-level books
• Experience coordinating with external accountants or tax advisors
• Experience preparing monthly close packages or management reports
• Experience with investor reporting, capital accounts, distributions, or fund administration
• Experience improving accounting systems, workflows, SOPs, or internal controls
• Experience with bank reconciliations, AP/AR, expense tracking, and document management

SOFTWARE EXPERIENCE
Strong candidates should have experience with:
• QuickBooks Online or QuickBooks Desktop
• AppFolio/ Rent Manager
• Microsoft Excel / Google Sheets
• Google Drive / Dropbox or similar document management systems
• Project management or workflow tools such as Asana, ClickUp, ---------- , or Trello
Additional experience with fund administration, real estate asset management, or accounting software is a plus.

WORKING HOURS
• Full-time role
• 8 hours per day, 5 days per week
• Working hours should overlap with U.S. business hours
• Some flexibility may be needed around month-end close, transaction deadlines, acquisitions, refinancings, or reporting cycles

IDEAL CANDIDATE
The ideal candidate is a senior, hands-on accounting operations professional who has seen how real estate or fund accounting works in practice.
You should be experienced enough to bring order to complexity. You should be comfortable receiving incomplete information, asking the right follow-up questions, recording transactions accurately, coordinating with accountants, and building a cleaner process for the team.
We are looking for someone reliable, detail-oriented, practical - one who can become the go-to accounting person for the business.

HOW TO APPLY
Please apply with:
1. Your resume
2. A short summary of your QuickBooks experience
3. A short summary of your PMS (AppFolio/ Rent Manager) experience
4. Your experience in fund accounting, real estate accounting, or property accounting
5. Examples of accounting processes, systems, or workflows you have helped set up or improve
6. Your experience coordinating with or managing accountants
7. Your availability to work U.S. business hours