Estimator Assistant - Client Coordinator – Chimney, Masonry - Remodeling

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: TYPE OF WORK

Full Time

: SALARY

600

: HOURS PER WEEK

8

: DATE UPDATED

Jun 26, 2026

JOB OVERVIEW

About the Company
We are a construction company specializing in chimney rebuilds, masonry work, Roofing, and home remodeling. We work with homeowners and contractors to deliver high-quality results, and we are growing fast. We are looking for a sharp, reliable, and proactive Virtual Coordinator to become a key part of our team
About the Role
This is a dynamic, multi-tasking role — not just estimating. You will be the backbone of our operations: handling estimates, communicating with clients, coordinating field crews, tracking projects, and keeping everything organized. If you thrive in a fast-paced environment and love having variety in your work, this role is for you.

We will train you on our estimating software (Houzz Pro). What we cannot train is attitude, organization, and work ethic — those must already be yours.

Your Day-to-Day Responsibilities
Prepare and send accurate project estimates for chimney, masonry, and remodeling work
Send estimates to clients with a professional and personalized cover message
Follow up with clients who have not responded — by email and phone
Coordinate job schedules with field crews and ensure smooth communication between office and teams
Maintain a detailed client pipeline in Google Sheets: leads, estimates, won, lost, pending
Research materials and products online — find best prices, links, and delivery times for the purchasing team
Organize all client records and project documentation
Deliver a clear weekly report every Friday: estimates sent, jobs won, jobs lost, follow-ups pending
Handle multiple tasks simultaneously and prioritize without losing attention to detail
Be proactive — flag issues, suggest improvements, and take initiative without being asked

Requirements
The following are non-negotiable:

Fluent English — written and spoken. All client communication is in English
Experience in construction estimating (chimney, masonry, remodeling, or similar)
Advanced Google Sheets — you must be comfortable building and managing spreadsheets
Strong professional email writing and client follow-up skills
Excellent coordination and organizational skills
Stable, reliable internet connection — this is a remote role and connectivity is critical
Backup internet option in case of outages (highly recommended)
Available during US business hours (Eastern )
Self-motivated, detail-oriented, and able to manage multiple priorities at once
Team Player

Nice to Have
Spanish language skills are a plus — the owner is bilingual (English/Spanish)
Experience with Houzz Pro, Jobber, Buildertrend, or similar construction software
Background in construction sales, project coordination, or customer service
Experience using CRM tools to manage client pipelines

What We Offer

• Long-term freelance contract opportunity with a growing construction company
• Independent contractor relationship (freelance services agreement)
• Remote work — services performed from your home office
• Competitive compensation based on experience, skills, and services provided
• Opportunity for long-term collaboration based on performance and business needs
Training on all our tools and systems —
Clear expectations and direct communication
Starting salary: $3–$5 USD/hour (full-time), based on experience and skills.
All contractors begin with a paid trial period of one (1) to two (2) weeks, depending on the mutual agreement reached between both parties. This trial period allows both parties to evaluate compatibility, performance, communication, and overall fit before entering into a long-term freelance agreement. Compensation for the trial period will be discussed and agreed upon during the interview process..

How to Apply
We receive many applications. To be considered, you MUST answer all 3 questions below. Applications without answers will not be reviewed — no exceptions.

Do you have experience estimating construction projects such as chimneys, masonry, or remodeling? Describe one specific project — what was the scope and approximate value?
Have you used Houzz Pro, Jobber, Buildertrend, or any other estimating or construction management software? If yes, describe how you used it. If no, tell us what software you have used for similar tasks.
A client named John Smith received a ,500 chimney rebuild estimate from you 5 days ago. He has not responded to your email or voicemail. Write the follow-up email you would send him today.

Tip: We read every answer carefully. Be specific, be honest, and let your English and professionalism speak for itself. Generic answers will not move forward.

We look forward to finding the right person to grow with us.

SKILL REQUIREMENT

Analysis Construction Project Manager Estimate

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Estimator Assistant - Client Coordinator – Chimney, Masonry - Remodeling

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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