Job Post - Recruiter & Marketing VA

About the job
Remote | Full-time | Fluent English Required
Time: 9-6pm EST (Hours are flexible, we care about performance not clocks).

TopFoxx is a fast growing, women owned fashion startup reinventing the sunglasses industry with solution oriented designs and bold branding. Since 2016 we have grown from a bootstrapped e-commerce brand to a global business serving hundreds of thousands of customers with an engaged community of influencers and creators. We are not here to follow trends. We create them. Our sunglasses are tangle free, floatable, foldable, and sustainably made and we are just getting started.

This is a full stack recruiting role that requires strong communication, organizational, marketing knowledge, and evaluation skills. You will partner closely with our HR Manager and department heads to attract A player talent, refine our hiring systems, and help build a high performing remote team.

We are looking for a Virtual Assistant with experience in recruitment and marketing knowledge. This role requires someone who can thrive in a fast-paced environment, working closely with the HR Coordinator and Project Manager to figure out the moving pieces within every process. You will be responsible for identifying team and brand needs and anticipating challenges with clever solutions. Part of this role involves sourcing and recruiting candidates, performing interviews, documenting processes, and handling the onboarding process.

This is not a passive resume screening role. You will be expected to build structured hiring systems, define role scorecards and KPIs, and partner with hiring managers to evaluate real performance, not just resumes.

You will help operationalize our culture within the hiring and onboarding process by turning TopFoxx values into clear hiring criteria, interview questions, and measurable success expectations for new hires. Your success will be measured by the speed, organization, and quality of hires, the clarity of recruiting documentation and trackers, the quality and usability of role scorecards and KPIs, and how well the recruiting and onboarding process is systematized and repeatable.


Key Responsibilities
Primary Focus. Full Cycle Recruiting and Talent Pipeline
Manage the end to end recruitment process across multiple roles and departments
Write clear, role specific job descriptions aligned with TopFoxx standards
Post and manage job ads across global hiring platforms
Proactively source candidates and build organized talent pipelines
Design and maintain structured interview processes for each role
Conduct initial interviews focused on ownership, communication, execution, and culture fit
Coordinate interview scheduling and maintain fast response times with candidates
Maintain accurate recruitment trackers, dashboards, and hiring documentation
Continuously improve and systematize the recruiting workflow so it is repeatable and scalable
Build and maintain recruiting SOPs, templates, and interview playbooks so hiring can be executed consistently
Help define recruiting KPIs such as time to hire, pipeline conversion rates, and interview response speed
Ensure every role has clear culture alignment criteria so hiring decisions reinforce TopFoxx values
Your role is to make hiring fast, organized, data driven, and consistently high quality.
Onboarding Coordination and Recruiting Operations Support
Coordinate onboarding logistics for new hires including document collection and first week scheduling
Prepare and organize onboarding materials, training guides, and role checklists
Ensure new hires receive tools, access, and information on time
Maintain organized digital employee records and candidate documentation
Assist with basic HR documentation related to new hires
Help maintain shared HR folders, hiring playbooks, and recruiting SOPs
Support culture alignment by ensuring every candidate and new hire understands TopFoxx expectations and values
Create and maintain onboarding checklists so every new hire has a consistent experience
Partner with hiring managers to ensure new hires understand performance standards, communication expectations, and accountability from day one
This is coordination and documentation support. You are not responsible for owning company wide performance management.

Additional Administrative and Operational Support

Provide ad hoc administrative support to the HR Manager and leadership as needed
Assist with organizing documents, trackers, and shared folders
Help maintain clean and up to date hiring and onboarding records
Support scheduling, follow ups, and coordination tasks across the hiring process
Assist with special projects and operational tasks that support team efficiency
Support other HR and Project Management tasks


What We Are Looking For
Minimum 1 year of full cycle recruiting experience in startups, e commerce, or digital teams
Excellent written English for job posts, outreach, and candidate communication
Strong ability to evaluate candidates using structured interviews and assessments
Comfort organizing performance documentation for onboarding and review cycles
Highly organized with strong documentation and follow through
Comfortable using Google Drive, spreadsheets, and hiring trackers
Ability to manage multiple open roles in a fast paced environment
Proactive, detail oriented, and able to keep pipelines moving without constant supervision
Experience maintaining recruiting trackers, documentation, or onboarding workflows is a strong plus
Strong judgment in evaluating culture fit, ownership, and accountability during the hiring process

This is not a passive resume screening role. We are looking for someone who can build recruiting systems, define what success looks like for each hire, ensure strong culture alignment in hiring, keep documentation extremely organized, and ensure new hires start successfully through structured onboarding and clear performance expectations.

Thank you for applying and good luck on your job search!