Administrative & Recruitment Coordinator (Virtual Assistant)

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: TYPE OF WORK

Part Time

: SALARY

5

: HOURS PER WEEK

20

: DATE UPDATED

Jul 20, 2026

JOB OVERVIEW

We are looking for a highly organized and dependable Administrative & Recruitment Coordinator to support the daily operations of a well-established market research company that has been serving law firms, corporations, and research organizations since 1976.

In this role, you'll be the central point of coordination for administrative tasks, participant recruitment, project management, and database maintenance. If you're an excellent communicator who enjoys organizing projects, coordinating schedules, and working in a fast-paced remote environment, we'd love to hear from you!

Key Responsibilities
Administrative Support
- Manage daily administrative operations and project workflows
- Organize calendars, emails, and project documentation
- Prepare reports, spreadsheets, and project trackers
- Maintain digital filing systems and company records
- Coordinate communication between internal teams and contractors

Recruitment Coordination
- Recruit and screen participants for mock jury trials, focus groups, and research studies
- Schedule participants and send confirmations
- Coordinate interviews and project logistics
- Maintain communication with participants throughout the recruitment process

Database Management
- Maintain and update participant databases
- Perform accurate data entry and record verification
- Clean and organize existing database records
- Generate reports and ensure data accuracy and confidentiality

Project Coordination
- Support multiple research projects simultaneously
- Track project progress, deadlines, and deliverables
- Provide regular status updates to leadership
- Assist with end-of-day reporting and project coordination

Client & Participant Support
- Respond to participant inquiries professionally
- Handle inbound and outbound phone calls
- Follow up with participants via phone, email, and text
- Deliver exceptional customer service throughout the recruitment process

Required
- 2–3+ years of experience in administrative support, recruitment coordination, customer service, project coordination, or virtual assistance
- Excellent written and verbal English communication skills
- Professional phone presence with a neutral accent
- Strong organizational and time management skills
- High attention to detail and accuracy
- Ability to multitask and manage competing priorities
- Comfortable working independently in a remote environment

Technical Skills
- Microsoft Office (Excel, Word, Outlook)
- Google Workspace (Docs, Sheets, Gmail, Calendar)
- CRM or database management systems
- Data entry and reporting
- VoIP or soft phone systems
- Zoom, Microsoft Teams, or similar video conferencing platforms

Interested? Please send your CV and attach a link to your intro video or Vocaroo highlighting your relevant experience, along with your WhatsApp number

Please note that applications without a Vocaroo or intro video will not be considered for the next step of the process.

SKILL REQUIREMENT

Legal Services Administrative Management US recruiting

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Administrative & Recruitment Coordinator (Virtual Assistant)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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