Operations Manager / Chief of Staff

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TYPE OF WORK

Full Time

WAGE / SALARY

$150–$220 USD/week (depending

HOURS PER WEEK

40

DATE UPDATED

Jun 19, 2026

JOB OVERVIEW

About The Role
We are looking for a highly organized, action-oriented Chief of Staff to work directly with the founder of a growing industrial supply company. Your primary objective will be helping the founder stay focused, organized, and executing on the highest-priority initiatives of the business. You will act as an extension of the founder, helping transform ideas into organized execution. You will help reduce chaos, create accountability, and ensure important projects keep moving forward.

What Success Looks Like
You naturally:
* Organize information quickly
* Create structure from chaos
* Follow up relentlessly
* Hold people accountable
* Keep projects moving
* Think proactively
* Solve problems without waiting for instructions
* Reduce the founder's mental load

The ideal candidate is someone who frequently says:
"I already took care of it."

Responsibilities
Founder Support
* Organize priorities and projects
* Track action items
* Follow up on commitments
* Create daily and weekly priority lists
* Ensure important tasks do not fall through the cracks

Project Management
* Coordinate internal projects
* Manage task boards
* Track deadlines
* Assign responsibilities
* Follow up until completion

Hiring & Team Coordination
* Post job listings
* Screen candidates
* Schedule interviews
* Coordinate onboarding
* Follow up with tea ---------- mbers

Reporting
* Prepare daily KPI reports
* Prepare weekly KPI reports
* Track business performance metrics
* Maintain visibility across projects

Operations
* Complete business forms and tender submissions
* Maintain SOPs and documentation when needed
* Coordinate suppliers and vendors
* Identify bottlenecks and recommend solutions

Requirements
* Extremely organized
* Strong written and verbal English
* Excellent follow-up skills
* Strong attention to detail
* Comfortable working in a fast-changing environment
* Able to manage multiple priorities simultaneously
* Strong problem-solving ability
* Able to work independently with minimal supervision

Bonus
* Experience supporting founders or entrepreneurs
* Project management experience
* HubSpot experience
* Operations experience
* Recruiting experience


Do not apply if:
* You require detailed instructions for every task
* You prefer repetitive work
* You struggle with changing priorities
* You dislike accountability
* You wait for permission before solving problems


Compensation
Base pay: $150–$200 USD/week (depending on experience)


Schedule
You must be available during regular business hours Eastern Standard Time (Canada).


*************Before we schedule an interview, please complete the following *****************
1- Please include the phrase: "Execution creates ---------- ntum." in the first line of your application.

2- Why do you think you are a right fit for the role?

SKILL REQUIREMENT
Recruiting Procurement Business development
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