Business Operations & Documentation Coordinator (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Full Time

WAGE / SALARY

9

HOURS PER WEEK

40

DATE UPDATED

Jun 18, 2026

JOB OVERVIEW

Core Responsibilities
Administrative
Manage company email
Schedule appointments
Follow up on estimates
Follow up on unpaid invoices
Customer communication
Calendar management
Data entry
Operations
Create and send estimates
Create invoices
Track deposits and payments
Order equipment
Coordinate vendors
Maintain project records
Manage project folders
Technical Documentation
Build network diagrams
Create signal flow diagrams
Create rack elevations
Organize audit reports
Build equipment inventories
Convert field notes into client deliverables
Software
Square
QuickBooks
Google Workspace
----------
Microsoft Office
ChatGPT
Canva
Notion (optional)
Compensation
For OnlineJobs.ph:
Entry level: $4–6/hr
Good admin with documentation skills: $6–8/hr
Strong coordinator who can own projects: $8–12/hr
What I would actually test for
Don't hire based on a resume.
Give them these tasks:

Create an invoice in Square.
Write a follow-up email for an unpaid estimate.
Build a simple network diagram from your notes.
Create an equipment inventory spreadsheet.
Research a Ubiquiti part and provide pricing.
Organize a project folder structure.
If they can do all six without hand-holding, they're worth hiring.
For where Master Mounts is headed, I think your first remote hire should be about 70% operations/admin and 30% technical documentation. That gives you someone who can handle the daily office work while also turning your field notes, photos, and audits into professional reports so you're not stuck doing paperwork at midnight after a jobsite.

SKILL REQUIREMENT
Administrative Management Documentation Electrical Design
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0007
Controller Execution Time ( Jobseekers / Job )  0.0468
Total Execution Time  0.0481
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,494,504 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Business-Operations-Documentation-Coordinator-Remote-1671752
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0411 seconds)  (Hide)
0.0003   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0003   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1671752
 LIMIT 1 
0.0028   SELECT *
FROM `employers`
WHERE `employer_id` = 940161
 LIMIT 1 
0.0311   SELECT COUNT(DISTINCT t.id) as cnt
FROM `t_thread` `t`
INNER JOIN `t_message` `m` ON `t`.`id` = `m`.`thread_id`
INNER JOIN `t_message_employer` `e` ON `m`.`id` = `e`.`message_id`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1671752
AND `misc`.`id` IS NULL 
0.0006   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-06-22',ej.date_added) duration_days, DATEDIFF('2026-06-22',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-06-22',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1671752' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1671752 
0.0016   UPDATE employer_jobs SET hit_counts = '***Jun-18-2026=454***Jun-19-2026=224***Jun-20-2026=85***Jun-21-2026=2***Jun-22-2026=1' WHERE job_id= '1671752'  
0.0008   UPDATE employer_jobs SET monthly_hits = '***Jun-2026=766' WHERE job_id= '1671752'  
0.0012   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1671752' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1671752 
0.0012   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '940161'
AND `date_added` >= '2022-06-08' 
0.0004   select * from teasers 
0.0002   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)