Virtual Bookkeeping Assistant – Daily Deposits & Sales Reconciliation

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: TYPE OF WORK

Part Time

: SALARY

$6/hour

: HOURS PER WEEK

25

: DATE UPDATED

Jun 18, 2026

JOB OVERVIEW

About the Role
We operate a portfolio of campgrounds, RV resorts, and family entertainment centers across the U.S. We are looking for a meticulous, self-directed virtual bookkeeping assistant to handle daily sales entry and deposit reconciliation in QuickBooks Desktop/Enterprise across multiple properties.
QuickBooks is hosted on a remote server — you will log in via remote desktop connection (RDP) to do your work. A reliable, fast internet connection is essential.
This is a long-term, part-time position with consistent recurring work and the opportunity to grow with our team.

What You’ll Do
• Pull daily sales reports from property management and point-of-sale systems (campground software, FEC POS, etc.)
• Review each report for accuracy and completeness before entry
• Enter daily deposit and revenue category allocations into QuickBooks Desktop/Enterprise for each property (campgrounds, RV resorts, family entertainment centers)
• Reconcile daily bank deposits against recorded sales and physical paperwork
• Identify and flag discrepancies between POS/software reports, deposit amounts, and QuickBooks entries
• Maintain organized, property-by-property digital records
• Communicate clearly with our team when questions or discrepancies arise

Requirements
• Hands-on QuickBooks Desktop or Enterprise experience — you must be comfortable with daily journal entries, deposit recording, and category/class allocations (please describe your experience in your application)
• Comfortable accessing software via remote desktop connection (RDP) — this is how QuickBooks is accessed; you will not be installing anything locally
• Strong attention to detail — you will be matching numbers across multiple sources daily, and accuracy is non-negotiable
• Comfortable learning new software quickly (we use campground management and FEC point-of-sale systems; training will be provided)
• Able to work independently and manage a daily task routine without reminders
• Reliable internet connection and a dedicated workspace
• Good written English communication skills

Nice to Have
• Experience working with multi-location or multi-entity businesses in QuickBooks Desktop or Enterprise
• Prior experience with hospitality, recreation, or retail POS systems
• Familiarity with tools like Teams and Excel
• Prior experience working with U.S.-based clients

How to Apply
Please include the following in your application:
1. A description of your QuickBooks Desktop/Enterprise experience — specifically, have you done daily deposit entry, class/category allocations, or multi-location bookkeeping? Have you used it via remote desktop (RDP)?
2. Any bookkeeping or accounting certifications you hold
3. Examples of similar work (business type, volume of transactions, number of locations)
4. Your availability and time zone

We review every application carefully and will respond to qualified candidates promptly. We look forward to finding a great long-term fit!

SKILL REQUIREMENT

Accounts Receivable Accounts Reconciliations Financial Accounting

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Virtual Bookkeeping Assistant – Daily Deposits & Sales Reconciliation

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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