E-commerce Finance & Accounting Specialist

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: TYPE OF WORK

Any

: WAGE / SALARY

800

: HOURS PER WEEK

TBD

: DATE UPDATED

Jun 17, 2026

JOB OVERVIEW

We are looking for a reliable and proactive finance employee to manage the day-to-day financial operations of our e-commerce businesses.

The role includes tracking invoices and payments, managing our accounts-payable Gmail inbox, maintaining QuickBooks, reconciling Wise, PayPal, banks and payment processors, tracking inventory, preparing financial reports, and potentially helping with cash-flow forecasting.

This is not a role for someone who only follows SOPs. We need someone who takes ownership, notices problems, investigates discrepancies, and reports unexpected issues promptly.

## Responsibilities

•? ?Manage the accounts-payable Gmail inbox
•? ?Track vendor and contractor invoices
•? ?Organize invoices using Gmail labels
•? ?Record invoice amounts, currencies, due dates and payment status
•? ?Check for duplicate, incorrect or suspicious invoices
•? ?Prepare payments through Wise, PayPal and bank accounts
•? ?Track scheduled, completed, failed and overdue payments
•? ?Maintain accurate records in QuickBooks
•? ?Reconcile banks, credit cards, Wise, PayPal, Shopify and payment processors
•? ?Track Shopify sales, refunds, chargebacks, fees and payouts
•? ?Track payment-processor reserves, holds and delayed payouts
•? ?Track inventory levels and stock movements
•? ?Reconcile inventory records with Shopify, suppliers and warehouses
•? ?Track purchase orders, supplier deposits and incoming inventory
•? ?Maintain inventory valuation, COGS and landed-cost records
•? ?Track advertising, shipping, fulfilment, software and processing expenses
•? ?Prepare weekly and monthly financial reports
•? ?Report unpaid invoices, upcoming payments and cash requirements
•? ?Assist with cash-flow forecasting, budgeting and financial planning
•? ?Keep financial documents organized for accountants and tax filings

## Reporting

You must promptly report unexpected issues such as:

•? ?Missing or duplicate invoices
•? ?Unusual charges
•? ?Changes to vendor payment details
•? ?Failed or delayed payments
•? ?Missing payouts
•? ?Reconciliation discrepancies
•? ?Processor reserves or account holds
•? ?Inventory shortages
•? ?Unexpected increases in costs
•? ?Suspicious transactions

Your report should explain what happened, the financial impact, what you investigated, and your recommended next step.

## Requirements

•? ?Previous finance, bookkeeping or accounting experience
•? ?E-commerce or DTC experience
•? ?Strong QuickBooks knowledge
•? ?Experience with Wise, PayPal, Shopify and online banking
•? ?Strong spreadsheet skills
•? ?Understanding of inventory, COGS and reconciliations
•? ?Strong attention to detail
•? ?High initiative and independent problem-solving ability
•? ?Clear written English
•? ?Reliable communication and follow-through
•? ?Ability to handle sensitive financial information responsibly

## Security

You may prepare payments, but final payment approval will remain with management.

Any changes to vendor banking information must be independently verified before payment.

## To Apply

Please include:

1.? ?A summary of your e-commerce finance or bookkeeping experience
2.? ?The software and payment platforms you have used
3.? ?Your experience with QuickBooks, inventory and reconciliations
4.? ?An example of a financial discrepancy you identified and resolved
5.? ?Your MBTI type( ---------- )

SKILL REQUIREMENT

Accounting Quickbooks Bookkeeping

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E-commerce Finance & Accounting Specialist

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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