Chief of Staff & Operations Project Manager

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: TYPE OF WORK

Full Time

: SALARY

$800-$1000 /mo

: HOURS PER WEEK

40

: DATE UPDATED

Jun 16, 2026

JOB OVERVIEW

JOB OVERVIEW

This is not an ordinary, passive administrative role. We are seeking an elite Chief of Staff & Operations Project Manager to serve as the ultimate operational anchor across a high-growth, multi-company portfolio (including Arc Group Systems). We are looking for a high-agency, technically sharp operator capable of managing complex business infrastructure, executing detailed SOPs, and systematically extracting the executive from day-to-day operations.

To thrive here, you must operate with a New York standard of excellence—meaning you possess flawless predictive awareness, fierce personal accountability, and an obsession with precision. We are applying the strict Science of Vetting to find a brilliant, independent worker who wants a decade-long professional home to scale alongside our expanding portfolio. We value raw intelligence, emotional intelligence, and a love for modern technology over a rigid checklist of past job titles.

YOUR CORE RESPONSIBILITIES

Systems & Workspace Management: Own the setup, maintenance, and optimization of our digital workspaces, email infrastructure, and software tools. (We will teach you our exact tech stack, but you must be highly tech-literate and comfortable learning backend systems).

AI-Driven Efficiency: Actively leverage AI tools (like ChatGPT, Claude, or Gemini) to automate repetitive workflows, draft elite communications, and speed up project delivery.

Portfolio Project Management & Data Control: Act as the central traffic controller across multiple entities, utilizing project management frameworks to track milestones, map timelines, and eliminate bottlenecks. Build and maintain an airtight corporate knowledge base within Notion.

Talent Acquisition & Institutional Insurance: Write compelling job descriptions, post listings, screen incoming applicants, and lead initial vetting interviews. Act as our institutional insurance—if a tea ---------- mber departs, you have the high-agency capability to temporarily stabilize the department and recruit their replacement.

Executive Optimization & Client Relations: Masterfully manage the executive's calendar, protecting their time fiercely. Manage direct interactions with high-value US clients, maintaining an authoritative, elite brand voice.

REQUIREMENTS

The Rapid Feedback Loop: A professional who actively loves to learn, takes direction seamlessly, and operates under a strict professional code: never repeat the same mistake twice.

High Tech Aptitude & AI Savviness: Strong foundational comfort with Google Workspace, Notion, Upwork, and CRM systems. You should be someone who genuinely enjoys using AI to work smarter and faster.

High-Agency Project Execution: Proven experience managing freelancers, organizing data, and translating multi-step SOPs into flawless execution without hand-holding.

Commanding Communication & EQ: Flawless written and verbal English, paired with high emotional intelligence, kindness, and the poise to interface directly with US-based executives.

Schedule Alignment: Ability to work full-time dedicated hours entirely aligned with US business time zones.

COMPENSATION & BENEFITS

Top-Tier Salary: $800 - $1,000 USD per month, strictly scaled to your elite capabilities and experience.

Unfailing Reliability: Secure, predictable compensation processed weekly via Wise.

Long-Term Equity in Growth: Direct access to leadership with a career trajectory designed to scale you into an executive operations or COO track over the next decade.

HOW TO APPLY
We filter ruthlessly for attention to detail. Failure to follow these exact steps will result in immediate automated disqualification.

Reply to Job Post using the exact subject line: [Chief of Staff - Your Name]

Include links to your updated resume and your OnlineJobs.ph profile.

The Application Filter: In the body of your email, please include a brief, 2-3 sentence description of how you currently use AI tools (like ChatGPT, Claude, etc.) to make your daily work or life more efficient.

SKILL REQUIREMENT

Office and Administration Calendar Management AI Tools

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Chief of Staff & Operations Project Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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