Duck Weed

Virtual Executive Assistant / Client Support Coordinator (24–32 Hours Per Week

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: WAGE / SALARY

300 PHP Per Hour

: HOURS PER WEEK

32

: DATE UPDATED

Jun 15, 2026

JOB OVERVIEW

# Virtual Executive Assistant / Client Support Coordinator (24–32 Hours Per Week | Long-Term Opportunity)

## IMPORTANT – APPLICATION REQUIREMENTS

To be considered for this role, please submit a 2–3 minute video introduction outlining:

* Your experience as a Virtual Assistant or Executive Assistant
* The types of businesses you have supported
* Why you believe you would be a good fit for this role
* Your availability and preferred working hours

**To confirm you have read the full job advertisement, please include the words "Duck Weed" in your video introduction and tell me your favourite productivity tool and why.**

Please also provide:

* Your hourly rate in AUD
* A summary of your relevant experience
* Examples of similar work completed

Applications that do not include a video introduction will not be considered.

## About Duck Weed

Duck Weed provides practical business support to Australian small and medium businesses. We work alongside business owners to help them improve organisation, systems, communication, marketing and day-to-day operations.

We are looking for a proactive and highly organised Virtual Executive Assistant to join our team and support one of our Australian clients.

### Important

While you will be engaged and supported by Duck Weed, **you will be dedicated exclusively to a single Duck Weed client.**

You will not be split across multiple businesses or required to support several clients at the same time. Instead, you will become an embedded member of the client's team, learning their business, systems, customers and ways of working.

Our goal is to create a long-term relationship where you become a trusted extension of the client's business while still having the backing, support and development opportunities that come from being part of the Duck Weed team.

## About the Role

You will become a trusted support person for a busy Australian business owner, helping manage day-to-day administration, communication, marketing coordination and business operations.

We're looking for someone who takes ownership, communicates well, enjoys solving problems and genuinely wants to become part of a growing business.

This role will commence at **24–32 hours per week** and is intended to be a long-term position, with the potential to increase over time for the right person.

## Key Responsibilities

### Executive & Administrative Support

* Managing and maintaining calendars and appointments
* Coordinating meetings and bookings
* Email management, including responding, triaging and delegating tasks
* Preparing meeting agendas and supporting documentation
* General administration and executive support
* Following up outstanding actions and keeping priorities organised

### CRM & Business Support

* Maintaining and updating records within CRM systems
* Managing contact databases and pipeline information
* Supporting sales and business development activities
* Sending cold outreach emails from the client's inbox using approved templates and guidelines
* Data entry and administration

### Marketing & Content Support

* Uploading and updating website blogs
* Social media scheduling and content updates
* Shopify product updates and maintenance
* Basic graphic design tasks
* Creating simple marketing collateral and social graphics

### General Business Support

* Research tasks
* Process documentation
* Coordination with suppliers, contractors and customers
* Assisting with special projects as required

## Systems & Software Experience

Experience with the following platforms would be highly regarded:

* Front
* Hoops CRM
* Pipedrive
* Shopify
* Xero
* Adobe Illustrator
* Adobe Photoshop

Experience with similar platforms is also welcome.

## Working Hours

The role will require **24–32 hours per week**.

Preferred working hours are aligned with Australian Eastern Time (AEST/AEDT).

Ideally, you will be available to commence work between:

* 7:00am and 9:00am AEST

We anticipate the successful candidate working across most weekdays to ensure consistent support for the client and their team.

## What We're Looking For

The successful candidate will have:

* Excellent written and verbal English communication skills
* Strong organisational and time management abilities
* High attention to detail
* Confidence communicating professionally with clients and customers
* Ability to work independently and proactively
* Experience supporting business owners, executives or entrepreneurs
* Strong technology skills and the ability to learn new systems quickly
* A positive attitude and willingness to take ownership

### Highly Regarded

* Experience supporting Australian businesses
* Experience with CRM management
* Experience with Shopify
* Basic graphic design capability
* Experience managing executive calendars and inboxes

## To Apply

Please provide:

* Your video introduction
* A summary of your relevant experience
* Examples of similar work completed
* Your hourly rate (AUD)
* Your availability
* Confirmation that you can work during Australian business hours

We are looking for someone who wants a long-term opportunity and is excited about becoming a valued member of both the Duck Weed team and our client's business.

**Applications generated entirely by AI without personalisation will not be considered. We are looking for genuine applicants who have taken the time to understand the role and explain why they are a good fit.**

SKILL REQUIREMENT

Xero Shopify Adobe

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0009
Controller Execution Time ( Jobseekers / Job )	0.0292
Total Execution Time	0.0306

GET DATA

No GET data exists

MEMORY USAGE

1,535,632 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Virtual-Executive-Assistant-Client-Support-Coordinator-2432-Hours-Per-Week-1669189

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0237 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1669189 LIMIT 1
0.0009	SELECT * FROM `employers` WHERE `employer_id` = 816664 LIMIT 1
0.0127	SELECT COUNT(DISTINCT t.id) as cnt FROM `t_thread` `t` INNER JOIN `t_message` `m` ON `t`.`id` = `m`.`thread_id` INNER JOIN `t_message_employer` `e` ON `m`.`id` = `e`.`message_id` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1669189 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-06-21',ej.date_added) duration_days, DATEDIFF('2026-06-21',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-06-21',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1669189'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1669189
0.0017	`UPDATE employer_jobs SET hit_counts = '*Jun-15-2026=496Jun-16-2026=364Jun-17-2026=86Jun-18-2026=58Jun-19-2026=47Jun-20-2026=16**Jun-21-2026=1' WHERE job_id= '1669189'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Jun-2026=1068' WHERE job_id= '1669189'`
0.0008	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1669189' AND status LIKE 'sent%' ORDER BY id DESC`
0.0004	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1669189
0.0046	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '816664' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1782055859
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Virtual-Executive-Assistant-Client-Support-Coordinator-2432-Hours-Per-Week-1669189
csrf-token	23f0e741eee40205d2fb24c040c4b500

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
v2	Array ( [enabled] => 1 [url] => https://v2.stage.app.onlinejobs.ph [api_url] => https://v2.stage.api.onlinejobs.ph [cookie_domain] => .onlinejobs.ph [paths] => Array ( [myaccount] => 1 ) )
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.68
HTTP_DNT

Duck Weed

Virtual Executive Assistant / Client Support Coordinator (24–32 Hours Per Week

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?