Virtual Media Buying Assistant (High-Performance | Remote | Contractual)

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TYPE OF WORK

Full Time

WAGE / SALARY

18,000 PHP - 23,000 PHP

HOURS PER WEEK

40

DATE UPDATED

Jun 15, 2026

JOB OVERVIEW

ABOUT THE COMPANY
Negentropy Limited is a Hong Kong–based social marketing agency operating in the fast-paced e-commerce space. We work with performance-driven teams focused on execution, speed, and results.

We are not a “chill” company. We are a high-accountability environment where people are expected to deliver, improve, and take ownership daily.

THE ROLE
We are hiring a highly organized, proactive, and detail-oriented Virtual Media Buying Assistant who can support advertising operations through data tracking, reporting, documentation, and campaign-related administrative support.

This role is for someone who:
- Takes ownership without being chased
- Communicates clearly and professionally
- Handles sensitive business information with professionalism and discretion
- Thrives in a structured, performance-based environment
If you need constant reminders, supervision, or struggle to stay organized—this role is not for you.

KEY RESPONSIBILITIES
- Assist in preparing reports, presentations, and executive documents
- Organize and maintain files, records, and documentation
- Support ad hoc tasks, projects, and executive priorities
- Assist with basic tracking and organization of advertising or campaign data
- Assist in tracking advertising performance data and maintaining campaign records
- Maintain confidentiality and professionalism at all times
- Ensure accuracy and completeness of outputs before submission
- Coordinate with internal teams as needed for task completion

STANDARDS & WORK STYLE
Our team operates on trust, clarity, and consistent execution. People who thrive here tend to naturally demonstrate:
1. Integrity in Communication – Handling confidential and sensitive information responsibly
2. Consistency – Showing up prepared, organized, and reliable across tasks
3. Ownership Mindset – Taking responsibility for tasks and following through without being chased
4. Structured Work Habits – Maintaining organized files, data tracking systems, and workflows
5. Professional Discipline – Managing responsibilities effectively with minimal supervision
This role suits individuals who value clarity, accountability, and steady performance over time.

APPLICATION FIT
Candidates who tend to do well in this role are those who:
- Prefer structured workflows and clear direction
- Take pride in delivering accurate, organized work
- Communicate clearly and professionally
- Can manage multiple tasks with attention to detail
- Are comfortable working with documentation and data tracking
- Comfortable working with spreadsheets, reports, and performance data
- Are comfortable working during morning or daytime shifts with consistent availability

On the other hand, this role may feel restrictive for those who:
- Prefer highly flexible or loosely defined work setups
- Struggle with organization and time management
- Submit rushed, incomplete, or unreviewed outputs
- Dislike repetitive or administrative tasks
- Prefer late-night schedules or have inconsistent daytime availability

QUALIFICATIONS:
- Bachelor’s degree (fresh graduates are welcome)
- Experience as an Executive Assistant, Personal Assistant, or similar role is an advantage
- Strong organizational and time-management skills
- Strong English communication skills (written and verbal)
- Proficient in Google Workspace (especially Google Sheets)
- Comfortable working with spreadsheets, reports, and data tracking
- Detail-oriented with good documentation and tracking skills
- Able to manage multiple tasks and prioritize effectively

TECHNICAL REQUIREMENTS:
- Stable internet connection (minimum 50 - 100 Mbps)
Laptop/PC with at least:
- 8GB RAM
- Intel i5 (or equivalent) or higher
- 256GB storage or higher
For Mac Users:
- 8GB unified memory or more
- Apple M1 chip or newer (or Intel i5 and above)
- 256GB SSD or more

SALARY: 18,000–23,000 PHP per month

WORK SCHEDULE & SETUP:
- Employment Type: Contractual
- Contract Term: 6 months (renewable based on performance and business needs)
- Work Setup: Remote
- 5 working days per week with 2 rest days
- 8 working hours per day with a 1-hour lunch break
- Schedule may vary depending on business needs
- Morning shift (Philippine Time)
- Must have own laptop and a reliable internet connection

SKILL REQUIREMENT
Data Entry Attention to Detail Organization
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