Part-Time AI-Savvy VA / Executive Assistant

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: TYPE OF WORK

Part Time

: WAGE / SALARY

$300 per month

: HOURS PER WEEK

20

: DATE UPDATED

Jun 13, 2026

JOB OVERVIEW

About Us
We are a UK-based start-up with a globally based team. The role is fully remote and part-time to begin with, with the potential to become full-time if revenue or funding is secured.
We are looking for a long-term partner who can help us become more organised, efficient, and AI-enabled.
Role
We are looking for a smart, proactive, AI-skilled Virtual Assistant / Executive Assistant to support daily admin, task management, research, workflow creation, and operational improvement.
This is not a bookkeeping role.
Key Responsibilities
Managing emails, calendar, reminders, and follow-ups.
Reducing email noise and turning important messages into clear actions.
Transferring tasks into Asana and tracking them through to completion.
Creating and maintaining task boards, action logs, deadlines, and follow-up trackers.
Supporting basic project management across business tasks, priorities, and deliverables.
Creating simple workflows using tools such as ---------- , Claude, ChatGPT, Google Workspace, Asana, and similar tools.
Researching grants, funding options, and start-up opportunities.
Creating automated workflows to identify relevant grants and funding sources.
Supporting day-to-day admin, research, document creation, and task management.
Helping review daily tasks and suggest ways to make them faster, simpler, or automated.
Skills Required
You must have some experience with project management or task management tools.
You should be confident using tools such as:
Asana
Trello
Notion
ClickUp
----------
Google Sheets
Google Workspace
You do not need to be a qualified project manager, but you must understand how to organise tasks, deadlines, owners, priorities, and follow-ups.
AI Skills Required
You must be confident using AI tools and able to show practical examples.
Please confirm which tools you use regularly, such as:
ChatGPT
Claude
Gemini
Perplexity
----------
Zapier
Notion
Google Workspace
Asana
Canva
Evidence Required
Please share evidence of your AI, workflow, and task management skills, including:
Courses completed.
Certificates.
Examples of workflows you have built.
Examples using ---------- , Claude, ChatGPT, Asana, or similar tools.
Examples of how you used AI to save time or improve a process.
Examples of how you organised tasks, projects, or deadlines.
Experience Required
Previous VA, EA, admin, operations, project coordination, or start-up support experience is preferred.
References will be requested.
A video call will be required to validate communication skills and English level, as strong English is essential.
Practical Test
Shortlisted candidates will complete a practical test.
This may include:
Organising messy tasks into Asana.
Creating a simple project/task board.
Creating an AI-supported workflow.
Showing how emails can be reduced and converted into Asana tasks.
Researching grants or funding options.
Suggesting ways to improve daily operations.
Hours
Part-time to start, with potential to increase to full-time if revenue or funding is secured.
Some UK working hours availability is required.
Pay
Budget is approximately $300 per month for this role.
Please confirm your expected hourly rate and weekly availability.
How to Apply
Please send:
A short introduction.
Your hourly rate.
Your weekly availability.
Your VA, EA, admin, project coordination, or operations experience.
The project management tools you have used.
The AI tools you use regularly.
Evidence of courses or certificates.
One example of a workflow or process you improved.
One example of how you used AI to save time.
One example of how you managed tasks, deadlines, or follow-ups.
Your availability for a video interview.
References or confirmation that references can be provided.

SKILL REQUIREMENT

English Proficiency Virtual Assistant AI Automation

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Part-Time AI-Savvy VA / Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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