Executive Assistant & Operations Manager (Real Estate)

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: TYPE OF WORK

Full Time

: SALARY

800-1200 monthly

: HOURS PER WEEK

40

: DATE UPDATED

Jun 11, 2026

JOB OVERVIEW

Job Details:

Location: Remote (Based in the Philippines)

Schedule: Full-Time (40 hours/week) | US Central Time Zone (CST)

Salary: [$800 - $1,200 USD/month depending on experience]

Reports To: CEO / Team Lead

About Our Company
We are a high-performing, rapidly scaling real estate company based in the Twin Cities (Minnesota, USA). We built our reputation on high-end, experiential client events (like luxury sports suites and community art classes) and a deeply trusted, multi-generational network.

Currently, our CEO is closing 1–2 deals a month purely on referrals. We are ready to launch aggressive expansion campaigns into new markets. We have a powerful brand and an incredibly warm audience; now, we need the operational genius to organize us and help run the engine.

The Position: Who We Are Looking For
We are not looking for a passive virtual assistant who just waits to be told what to do. We are looking for a strategic partner, a calendar gatekeeper, and an organized powerhouse.

You are the perfect fit if you naturally love spreadsheets, systems, project management tools, and keeping things clean. You are detailed-oriented to a fault, comfortable "managing up" to keep an energetic CEO on track, and thrive on turning chaos into structure.

Core Responsibilities
1. Calendar Gatekeeping & Time Management
Own the CEO’s calendar completely. Protect dedicated "lead generation" and revenue-producing time blocks fiercely.

Conduct a mandatory 10-minute daily morning huddle to align priorities, review the day's task list, and prep the CEO for client meetings.

2. CRM & Database Management
Act as the "CRM Dictator." Ensure every single client, referral, and lead from our events and database is meticulously tracked, updated, and tagged.

Systematically schedule and track our automated email newsletters and client touchpoints.

3. Marketing & Event Coordination
Manage the logistics, RSVP lists, vendor outreach, and post-event follow-up systems for our elite client appreciation events.

Coordinate the backend distribution of neighborhood market reports and home equity reviews to our core network.

4. Daily Administrative Oversight
Organize daily to-do lists, manage email inboxes, and ensure transaction documents are correctly filed.

Required Qualifications & Skills
Experience: Minimum 2+ years of experience as an Executive Assistant, Operations Assistant, or project manager (Real estate experience is a massive plus, but not required if your organizational skills are elite).

Communication: Flawless written and spoken English. You must be comfortable communicating professionally with high-value US clients via email or text.

Tech-Savviness: Highly proficient in CRMs, Google Workspace, spreadsheet management, and project tools (Asana, Trello, or ClickUp).

Environment: A reliable, high-speed internet connection, quiet workspace, and a backup power solution (generator/power station) to ensure seamless communication during US CST business hours.

How to Apply
We value meticulous attention to detail above all else. To be considered for this role, please reply with the following:

A brief summary of your experience managing an executive’s calendar or systems.

Your favorite tool or app for staying organized and why you love it.

Change the subject line of your application to: "I am the Integrator for [Insert Your Name/Company Name] - Championship".

Applications that do not include the exact subject line requested will be filtered out automatically.

SKILL REQUIREMENT

CRM Sales Support Operation Management

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Executive Assistant & Operations Manager (Real Estate)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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