Remote HubSpot & Asana Administrator — Brown Haven Homes

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TYPE OF WORK

Full Time

WAGE / SALARY

TBD

HOURS PER WEEK

40

DATE UPDATED

Jun 11, 2026

JOB OVERVIEW

Location: Remote

Work Hours: 8:30 am – 5:30 pm EST (New York time zone), Monday – Friday

Brown Haven Homes is a growing homebuilder, and we're hiring a remote HubSpot & Asana Administrator whose entire focus is keeping our two most important systems healthy, well-organized, and working properly. HubSpot runs our marketing and sales; Asana runs how the whole company gets work done across architecture, construction, sales, and operations. You'll be the go-to expert who, maintains, supports, and continuously improves both platforms — and the person teammates turn to when something isn't working. This role has significant growth potential, with the opportunity for performance-based monthly bonuses, career advancement, and a collaborative, supportive team environment where you'll learn, grow, and have fun!

What You'll Do

HubSpot administration

Own the day-to-day health and administration of our HubSpot portal across Marketing Hub and Sales Hub
Manage users, teams, permissions, and seats; keep access clean as people join, change roles, and leave
Build and maintain properties, deal pipelines and stages, record layouts, and association labels
Support the sales team in HubSpot — deal stages, emails, automations, sequences, and dashboards
Create, maintain, and monitor workflows and automations — and proactively catch and fix the ones that break or misfire
Build and maintain lists/segments, forms, email templates, landing pages, and marketing campaigns
Keep data clean: deduplicate records, manage imports/exports, enforce required fields and validation, and run regular data-hygiene passes
Build and maintain dashboards and reports for sales, marketing, and leadership
Monitor email deliverability and overall portal health, and keep templates, snippets, and documentation current


Asana administration

Own the health and administration of the Brown Haven Homes Asana workspace — teams, members, guests, and permissions
Provision and deprovision users, and reassign tasks and projects cleanly when tea ---------- mbers change roles or depart
Build and maintain project templates, custom fields, intake forms, rules/automations, portfolios, and dashboards
Build simple, scalable systems — our current Asana workspace has grown sprawling and overly complex (neither simple nor scalable), and a core part of this role is streamlining and rebuilding it to be clean, consistent, and built to scale
Standardize project structure and naming across offices and teams, and keep the workspace tidy by archiving stale projects and fixing broken rules
Drive adoption — train teams, answer "how do I…" questions, and build clear SOPs and how-to guides
Maintain portfolios and reporting that give leadership visibility into work across the company
Across both platforms
Serve as the first point of contact for HubSpot and Asana questions, requests, and issues — triage, resolve, and follow up until it's truly fixed
Meet our resolution targets: roughly 90% of incoming issues resolved within 24 hours, with the remaining ~10% (larger build-outs) delivered within 2 weeks at most
Own and monitor the HubSpot ? Asana integration and other connected apps, troubleshooting sync issues and escalating when needed
Document configuration, processes, and standards so the systems stay maintainable
Partner with marketing, sales, and operations to translate their needs into clean, reliable system configuration
Keep both platforms running properly day to day, spotting and resolving problems before they spread
Maintain the confidentiality and security of sensitive company and customer information


Experience Requirements

Proven hands-on HubSpot administration experience across Marketing Hub and Sales Hub — building properties, deal pipelines, workflows, lists, forms, email/campaigns, and reports
Proven hands-on Asana administration experience managing teams, templates, custom fields, rules/automations, forms, and portfolios
Strong understanding of CRM data hygiene, segmentation, and workflow/automation logic
Experience building dashboards and reports that non-technical stakeholders can actually use
Comfort troubleshooting integrations and platform sync issues, with the instinct to isolate root cause and document the fix
Process- and documentation-oriented, with the ability to train and support non-technical users patiently and clearly
Strong organizational and time management skills, able to juggle requests and prioritize against business impact
Excellent written and verbal communication, available during US business hours
Self-motivated, proactive, and detail-oriented, with a "make it happen" attitude — you take ownership and drive issues to resolution instead of waiting to be told what to do


Bonus Skills

HubSpot certifications (e.g., Marketing Hub, Sales Hub, Operations Hub, or Reporting)
Asana certifications or formal Workflow Specialist experience
Experience with HubSpot Operations Hub, data sync, programmable/custom-coded workflows, or the HubSpot API
Experience connecting tools with Zapier, Make, or n8n
Reporting/analytics skills (Google Sheets, Looker Studio, or SQL)
Experience in homebuilding, construction, or real estate


Technical Requirements

A primary computer with sufficient RAM and processing power to run multiple admin, reporting, and communication tools simultaneously (including 10+ tabs in Google Chrome)
Primary internet service with speeds of at least 50 Mbps
Backup power supply (reimbursement available if you need to purchase)


Application Process

Please complete the following steps to apply. Email bogdan at ---------- with the subject line:
Application - Remote HubSpot & Asana Admin - [Your First and Last Name]

In the body of the email, include:

A Google Drive link to a brief video introduction of yourself, discussing your work history, your experience administering HubSpot and Asana, and what you like to do for fun
A Google Drive link to your resume/CV (and any relevant certifications or portfolio, if available)
Two professional references along with contact information for both
A link to past deliverables and work you’ve produced in Hubspot and Asana

Important Requirement — I'd also like you to include in the email:

An outline of your 3 top strengths and how you've come to realize they're your top strengths over your career
The 1–3 top job functions you've most disliked in other roles you've had
3 things you're actively learning or working on improving right now
The last time you failed at a task and what happened afterward

Once you complete the above, I'll reach out with a meeting link to schedule a time for us to chat.

Thank you!

SKILL REQUIREMENT
HubSpot CRM Workflow Asana
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