Accounting & Collections Specialist

Accountant / Bookkeeper (Full-Time)

**Pay:** $3.75–$7.50 USD per hour, depending on experience and qualifications.

IMPORTANT

This is not an entry-level position.

We are looking for a highly organized, dependable, and proactive Accountant / Bookkeeper who can work independently and become a long-ter ---------- mber of our team.

* Must be fluent in English with excellent verbal and written communication skills.
* Must have a clear, professional phone voice and be comfortable speaking with customers, vendors, and collection accounts throughout the day.
* Must be patient, professional, and able to take direction well.
* Our company owner is Korean, so strong listening skills, patience, professionalism, and respect are extremely important.
* Must be highly organized and detail-oriented.
* Must be able to work independently with minimal supervision.
* Must be responsive and available during working hours. Calls, messages, and requests should be acknowledged promptly unless actively assisting a customer or on a work-related call.
* Must consistently meet deadlines and follow through on assigned responsibilities.
* Must be proactive and able to identify problems before they become larger issues.
* Must be coachable, willing to learn, and able to adapt to changing priorities.
* Must take ownership of assigned responsibilities and ensure tasks are completed accurately and on time.
* We are looking for someone who solves problems, follows instructions, and takes initiative rather than waiting to be told every step.

## Responsibilities

* Accounts Payable (AP)
* Accounts Receivable (AR)
* Collections follow-up
* Collection phone calls and collection emails
* Monitoring past-due accounts and ensuring timely payment collection
* Escalating delinquent accounts to collection agencies when necessary
* Bank reconciliations
* Credit card reconciliations
* QuickBooks management and maintenance
* Accurate data entry and bookkeeping
* Vendor statement reconciliations
* Processing vendor payments
* Maintaining accurate customer account records
* Monitoring outstanding balances and payment deadlines
* Monthly financial reporting
* Assisting with payroll
* Supporting year-end accounting and CPA requests
* Maintaining organized accounting files and records
* Communicating with customers regarding invoices and payment status
* Communicating with vendors regarding balances and payments
* Working closely with the in-house Accounts Receivable Manager
* Assisting management with accounting and financial projects

Collections & Credit Management

* Reviewing customer credit applications
* Assisting with customer account setup
* Monitoring customer credit limits
* Reviewing accounts for credit risk
* Maintaining collection notes and records
* Following company collection procedures
* Ensuring collection efforts are documented accurately
* Staying on top of outstanding balances without requiring constant follow-up from management
* Maintaining professional communication with customers regarding payment issues
* Coordinating with collection agencies when necessary

Additional Responsibilities

* Perform any other accounting, bookkeeping, administrative, operational, or office-related duties assigned by management.
* Follow company procedures and directions from management as needed.
* Assist with special projects and tasks as business needs change.
* Be flexible and willing to take on additional responsibilities when required.

Requirements

* Minimum 3 years of bookkeeping and accounting experience.
* Strong QuickBooks experience is required.
* Must be able to work confidently in QuickBooks with minimal training.
* Strong understanding of Accounts Payable and Accounts Receivable.
* Experience with collections and credit management is required.
* Strong Excel skills.
* Excellent English communication skills.
* Experience working with U.S.-based companies is required.
* Strong organizational and time management skills.
* Ability to prioritize multiple responsibilities and meet deadlines.
* Ability to work independently with minimal supervision.
* Reliable internet connection and professional work environment.

Preferred Experience

* Experience preparing and tracking Preliminary Notices.
* Experience preparing Conditional Waivers and Releases.
* Experience preparing Unconditional Waivers and Releases.
* Experience handling Mechanics Liens and lien-related documentation.
* Experience working with contractors, developers, subcontractors, or construction-related accounts.
* Construction industry accounting experience.
* Wholesale distribution accounting experience.
* Inventory-based business accounting experience.
* Experience working with project-based businesses.

Ideal Candidate

The ideal candidate has previous experience working with U.S.-based companies and is highly proficient in QuickBooks, Accounts Receivable, Accounts Payable, collections, and credit management.

This position requires someone who is dependable, organized, responsive, professional, and capable of taking ownership of their work. The successful candidate will be able to work independently, stay on top of collections and payments, communicate effectively with customers and vendors, maintain accurate financial records, and support management in achieving company goals.

The ideal candidate understands the importance of follow-through, attention to detail, communication, and accountability. We are looking for a long-term tea ---------- mber who can grow with the company and become an important part of our accounting department.