Virtual Assistant – Real Estate Media Coordinator

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: TYPE OF WORK

Part Time

: WAGE / SALARY

$8/hr

: HOURS PER WEEK

20

: DATE UPDATED

Jun 10, 2026

JOB OVERVIEW

About Us

Stephens Image is a growing real estate media company serving Northwest Arkansas. We provide professional real estate photography, drone photography, video, floor plans, and 3D tours for real estate agents and brokerages. We pride ourselves on fast turnaround times, exceptional customer service, and consistent quality.

Why This Role Exists

This role is designed to take ownership of our morning delivery workflow so the owner can focus on client work, photography, customer relationships, and business growth.

We’re looking for someone who enjoys creating order, solving problems, and ensuring every project is delivered accurately and on time. As trust and experience grow, this position has the potential to take on additional responsibilities and become an important part of the business.

Position Overview

This role is responsible for coordinating with editors, performing quality control on completed media, communicating with clients when needed, and ensuring final deliverables are properly organized and delivered.

This is a long-term position with the opportunity to grow as the business grows.

Schedule:

* Tuesday through Saturday
* Approximately 4 hours per day
* Availability required between 6:00 AM and 10:00 AM Central Time (USA)

Primary Responsibilities

Editor Coordination

* Communicate with photo, video, and floor plan editors each morning
* Track project status and ensure all deliverables are received on time
* Follow up with editors regarding missing files or revisions

Quality Control

Review completed:

* Real estate photography
* Drone photography
* Property videos
* 3D tours
* Floor plans

Responsibilities include:

* Checking for editing errors
* Verifying image consistency
* Ensuring media meets company quality standards
* Requesting corrections from editors when needed
* Making minor adjustments when appropriate

File Management

* Rename files according to company standards
* Organize project folders
* Verify all deliverables are complete and properly labeled

Client Delivery

* Upload and deliver completed projects through our client portal
* Confirm deliveries are accurate and complete
* Assist with client communication when necessary

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Communication Tools

You will regularly work with:

* Facebook Business Suite Messenger
* Email
* Quo (client texting platform)

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Required Skills

Technical Skills

* Adobe Lightroom
* Adobe Photoshop
* Ability to create or modify property outlines on drone images
* Strong file management skills

Professional Skills

* Excellent attention to detail
* Strong written English communication
* Ability to follow established processes
* Strong organizational skills
* Reliable and responsive during scheduled hours

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Preferred Experience

Experience with any of the following is a plus:

* Real estate photography
* Real estate media editing
* Virtual assistant work
* Project coordination
* Customer service

Bonus Skills

* Social media content creation
* Social media scheduling and management
* Experience working with photographers or creative businesses

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Application Instructions

To apply, please include:

1. A brief introduction about yourself
2. Your relevant experience
3. Your hourly rate
4. Your availability during the required hours
5. Your experience with Adobe Lightroom and Photoshop

Attention to Detail Test

To help us identify detail-oriented candidates, please include the phrase:

“Next-day delivery matters.”

as the first line of your application.

Applicants who do not include this phrase may not be considered.

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Compensation

* Approximately 20 hours per week
* Long-term opportunity
* Starting rate negotiable based on experience

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Ideal Candidate

You are someone who enjoys organization, catches details others miss, communicates clearly, and takes pride in helping a business run smoothly behind the scenes. You thrive on checklists, consistency, and making sure every client receives a polished final product.

If that sounds like you, we’d love to hear from you.

SKILL REQUIREMENT

Social Media Management Lightroom Virtual Assistant

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Virtual Assistant – Real Estate Media Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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