VA- Construction Administration & Marketing Support

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: TYPE OF WORK

Part Time

: SALARY

10NZD Per Hour

: HOURS PER WEEK

10

: DATE UPDATED

Jun 26, 2026

JOB OVERVIEW

About Us
Hyspec Built is a growing residential building company based in Auckland, New Zealand. We specialise in renovations, alterations, maintenance, decks, kitchens, bathrooms, recladding and small commercial projects.
We pride ourselves on quality workmanship, clear communication and tidy, well-managed projects.
As the business continues to grow, we are looking for a proactive Virtual Assistant to help manage administration, client communication, marketing, scheduling and project support.
This is a long-term role for someone who wants to become a key part of a growing construction company.

Key Responsibilities
Administration & Project Support
Manage and organise project files and documentation
Set up and maintain job folders
Assist with quote and tender preparation
Prepare client correspondence and project updates
Maintain project trackers and schedules
Assist with variation tracking and project records
Team & Staff Support
Schedule staff reviews and meetings
Assist with onboarding documentation
Prepare training and performance review forms
Coordinate toolbox meetings and team communications
Maintain staff records and training registers
Marketing & Business Growth
Create and schedule social media content
Prepare before and after project posts
Update project portfolios
Assist with website content updates
Help showcase completed projects and company achievements
General Business Support
Assist with systems and process improvements
Complete ad-hoc administration tasks as required
What Success Looks Like
Administration
Project files are organised and easy to locate
Tasks are completed without constant follow-up
Marketing
Consistent social media presence
Completed projects are regularly showcased
Client reviews are actively collected
Marketing content reflects the quality of our work
Team Support
Staff meetings and reviews are organised
Training records are maintained
Team communication is clear and consistent
Requirements
Strong administration experience
Excellent written and spoken English
High attention to detail
Strong organisational skills
Ability to work independently
Reliable internet connection
Experience with Google Workspace and Microsoft Office
Experience with Canva
Highly Regarded
Experience working with builders, trades or construction companies
Experience with Fergus, Xero or construction software
Social media and content creation experience – Canva experience
Understanding of residential construction terminology
What We're Looking For
Someone who takes ownership and gets things done
A strong communicator who is comfortable dealing with clients and tradespeople
Highly organised and detail focused
Proactive and able to solve problems independently
Looking for a long-term position with a growing business
Working Hours
Flexible hours
Some overlap with New Zealand business hours required
Initially 10–20 hours per week with opportunity for growth
How to Apply
Please include the following:
A brief introduction about yourself.
Your experience supporting builders, trades businesses or construction companies.
Any software you have used relevant to administration, scheduling or marketing.
Your expected hourly rate.
A copy of your resume.
Video Requirement
Please record a 2–3 minute video answering the following questions:
Why are you interested in working with Hyspec Built?
Tell us about your experience supporting busy business owners.
How would you manage multiple tasks and deadlines at the same time?
What experience do you have with social media and administration?
What do you believe makes an exceptional Virtual Assistant?
Applications without a video submission will not be considered.
To confirm you have read the entire job advertisement, please include the phrase:
"Hyspec Gets It Done"
at the top of your application.

SKILL REQUIREMENT

Microsoft Excel Canva

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VA- Construction Administration & Marketing Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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