BOOKEEPING CLERK – CONTRACTOR ROLE

BOOKEEPING CLERK – CONTRACTOR ROLE

To be considered for this position, you must be fully Bilingual in English & Spanish

Job Category: Healthcare
Job Type: Contract, Full-time
Location: Remote
Schedule: Monday to Friday (Occasional extended business hours may be required when necessary)
Compensation of $1,500 to $3,100 per month (based on experience)

Job Summary

At Amavita Heart & Vascular Health®, the Miami interventional cardiology practice of Dr. Pedro Martinez-Clark, MD, FACC — Harvard Medical School-trained, ABIM triple board certified, with 27+ years of clinical experience and 12,000+ minimally invasive cardiovascular procedures. Our practice has a dedicated team of professionals that serves patients across Miami-Dade County in English, Spanish, and Creole, from offices in Kendall and North Miami Beach. We see patients from across Miami-Dade County, including Coral Gables, Brickell, Pinecrest, Aventura, and Key Biscayne. Our services are: Heart Care, Vascular Care, Research, Longevity, CardioElite for SNF, and Genicular Artery Embolization.

We are seeking a dedicated Bookkeeping Clerk to join our team in a contractor role. The role of the Bookkeeping Clerk is of great importance within our team and is an essential part of our organization. As a Bookkeeping Clerk, you would ensure accurate financial records, contribute to the organization's overall financial health, and keep the Company’s internal accounting up to date. This role is responsible for transactional accounting, reconciliations, and invoice review. The position includes auditing vendor invoices—primarily from hospitals—to ensure accuracy and compliance before billing sponsors.

If you thrive in a fast-paced environment and possess a strong desire to learn and grow continuously, our organization is the perfect place for you. Join our team and embark on an exciting journey of professional development!

The Bookkeeping Clerk will be responsible for:

Vendor Invoice Review & Audit (Critical Function)
• Review and audit vendor invoices (primarily hospitals) for accuracy, completeness, and compliance with contractual or
sponsor requirements
• Verify billed amounts against supporting documentation, rates, and services rendered
• Identify discrepancies, duplicates, errors and escalate issues for resolution
• Prepare and organize approved vendor invoices for sponsor billing

Accounts Receivable (AR)
• Prepare and issue sponsor and client invoices in QuickBooks
• Bill sponsors based on approved and audited vendor invoices
• Apply customer payments accurately and on time
• Track client deposits, prepayments, and retainers
• Monitor outstanding AR balances and flag past-due accounts

Accounts Payable (AP)
• Enter vendor bills and expenses into QuickBooks
• Track approval status of vendor invoices
• Prepare payment schedules and record vendor payments
• Ensure proper expense coding and documentation

Reconciliations
• Perform monthly bank account reconciliations
• Reconcile credit card statements and resolve discrepancies
• Investigate and correct transaction variances

General Accounting & Controls
• Maintain accurate, well-organized financial records
• Ensure transactions are coded correctly and consistently
• Support month-end close activities as assigned
• Follow established accounting procedures, audit trails, and internal controls

Some of your abilities for success are:
• Excellent attention to detail, organizational skills, and analytical abilities.
• Strong communication skills, both written and verbal. English and Spanish
• Ability to work in a fast-paced and high-volume work environment.
• Must be comfortable reading, writing, and speaking in both English and Spanish.
• Proactive in identifying billing issues or discrepancies
• Comfortable working with structured approval workflows and documentation
• Able to work independently in a remote environment
• Eagerness to learn and grow in the field of financial settings.

Qualifications

Required Qualifications:
• Bachelor’s degree in accounting
• 2+ years of accounting or bookkeeping experience
• Strong working knowledge of QuickBooks (Online or Desktop) \
• Experience with:
-Accounts Receivable and sponsor/client billing
-Accounts Payable and vendor invoice processing
-Auditing or reviewing vendor invoices for accuracy
-Bank and credit card reconciliations
-Client deposits and prepayments
• Knowledge of Teams and Google Apps
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Proficient in English & Spanish.
• High attention to detail and strong analytical skills
• Ability to follow documented processes and checklists
• Reliable internet connection and ability to work full-time

Preferred Qualifications:
• Accounting experience working with US companies
• Experience auditing invoices from hospitals, healthcare providers, or large institutions
• Experience supporting U.S.-based companies
• Familiarity with billing sponsors, reimbursements, or pass-through costs
• Exposure to healthcare, clinical research, or regulated environments