Virtual Assistant – Operations & Recruitment Coordinator

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: TYPE OF WORK

Any

: WAGE / SALARY

585

: HOURS PER WEEK

40

: DATE UPDATED

Jun 5, 2026

JOB OVERVIEW

About Us

We are a growing Australian business looking for a highly organised and proactive Virtual Assistant to support our operations and recruitment functions. This role is ideal for someone who enjoys working with people, managing processes, and ensuring day-to-day operations run smoothly.

Key Responsibilities
Recruitment & Staffing
Post job advertisements on recruitment platforms
Screen resumes and shortlist suitable candidates
Conduct initial phone interviews with applicants
Schedule interviews and staff trial shifts
Maintain applicant records and recruitment trackers
Follow up with candidates throughout the hiring process
Operations Support
Manage staff WhatsApp groups and communications
Follow up with staff regarding uniforms, PPE, gloves, hairnets, and onboarding requirements
Assist with roster updates and shift change coordination
Collect photos of completed tasks, cleaning checklists, and daily reports from staff
Monitor completion of operational tasks and escalate issues when required
Organise maintenance requests and coordinate repairs with contractors
Prepare daily operational and staffing reports for management
Provide general administrative support across the business
Requirements
Excellent English communication skills (written and verbal)
Previous experience as a Virtual Assistant, Recruitment Coordinator, HR Assistant, or Operations Assistant
Comfortable conducting phone interviews
Strong organisational and time management skills
Experience using Microsoft Office and Google Workspace
Experience using WhatsApp, Zoom, and online recruitment platforms
Ability to work independently and follow procedures
Reliable internet connection and quiet work environment
Preferred (Not Essential)
Experience supporting Australian businesses
Experience with scheduling, rostering, or workforce coordination
Experience using CRM, HR, or workforce management systems

What We Offer

Long-term stable position
Work directly with Australian management
Opportunities for growth and increased responsibility
Friendly and supportive team environment
Performance-based salary reviews and bonuses

SKILL REQUIREMENT

English Speaking Operation Management Virtual Assistant

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Virtual Assistant – Operations & Recruitment Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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