Catering Sales & Administrative Assistant

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: TYPE OF WORK

Part Time

: SALARY

$4-$7

: HOURS PER WEEK

20

: DATE UPDATED

Jul 29, 2026

JOB OVERVIEW

Blind Tiger Catering is seeking a experienced highly organized and detail oriented Catering Sales & Administrative Assistant to help manage incoming leads, proposals, contracts, and event administration.

***We will be setting up interviews for next week so READ application directions at the bottom to be considered. We will not consider your application without the preinterview questioned answers. This speed up the hiring process.***

This role is ideal for someone who enjoys working behind the scenes, managing client communications, keeping systems organized, and ensuring no details fall through the cracks. Not an entry level role.

We have already built the systems, workflows, automations, templates, and processes. We are looking for someone to help manage and maintain them while providing excellent customer service throughout the booking process.

About the Role
We use Dubsado as our CRM and sales platform and ---------- as our event management platform.
Your primary responsibility will be helping move clients from inquiry to booked event while keeping all event information organized and accurate.

Most communication is handled through email. Phone calls and client planning meetings are handled by the owner.

Responsibilities
Lead Management
• Respond to incoming inquiries
• Review new leads and gather missing information
• Follow up with open proposals
• Track lead activity inside Dubsado

Proposal & Contract Management
• Review and update proposals
• Verify pricing and event details
• Add service fees, gratuities, mileage, and other charges when needed
• Monitor contracts and payments

Event Administration
• Create BEOs (Banquet Event Orders)
• Transfer event information into ----------
• Update event records and timelines
• Ensure event details are accurate and complete

Client Communication
• Respond to client emails
• Answer general questions
• Request missing information
• Send follow ups and reminders

Qualifications
Required:
• Strong written English
• Excellent attention to detail
• Ability to follow established systems and processes
• Strong organizational skills
• Reliable internet connection
• Ability to work independently

Preferred:
• Experience with Dubsado or another client management software
• Experience with ---------- , Asana, Trello etc
• Catering, hospitality, restaurant, wedding, or event industry experience
• CRM experience

Success in This Role Looks Like
• All leads receive timely responses
• Proposals are accurate and sent promptly
• Clients move smoothly through the booking process
• BEOs are completed correctly
• Event information is organized and up to date
• No leads or client communications fall through the cracks

Application Instructions
To be considered for this position, please submit:
• Resume
• Hourly rate expectation
• Relevant experience with CRM systems, customer service, hospitality, catering, events, or administrative support

Loom Video Required (5 to 10 Minutes)
Please record a Loom video answering the following questions:
Tell us about yourself and your professional background.
Have you worked in hospitality, catering, restaurants, weddings, events, or customer service? If so, tell us about your experience.

Have you used Dubsado, ---------- , HoneyBook, HubSpot, Salesforce, or any other CRM or project management systems? Please explain.

Imagine a client submits an inquiry for a wedding bar package. The proposal has been sent, but they have not responded in 7 days. What steps would you take to follow up and move the booking forward?

If you received three tasks at the same time:
• A new lead inquiry
• A client requesting invoice revisions
• An event happening tomorrow that needs a BEO completed

How would you prioritize these tasks and why?

SKILL REQUIREMENT

Project Management Sales Support Food Service

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Catering Sales & Administrative Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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