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TYPE OF WORK
Any
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SALARY
$800 (CAD) monthly
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HOURS PER WEEK
30
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DATE UPDATED
Jun 3, 2026
**Marketing & Administrative Coordinator – Real Estate Team**
We are seeking a highly organized, creative, and motivated Marketing & Administrative Coordinator to join our growing real estate team. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing both marketing initiatives and transaction coordination. The successful candidate will play a key role in supporting our sales team, managing day-to-day operations, and enhancing our brand presence through creative marketing strategies.
The ideal candidate will have experience in real estate administration, digital marketing, graphic design, social media management, and CRM systems. Experience with Follow Up Boss CRM is considered a strong asset.
### Key Responsibilities
Marketing & Brand Management
* Create, schedule, and manage content across social media platforms including Instagram,
* Design professional marketing materials including feature sheets, brochures, postcards, listing presentations, and digital advertisements.
* Create engaging graphics, videos, and promotional content using Canva, Adobe Creative Suite, or similar design software.
* Develop and manage
* Assist with digital advertising campaigns through
* Maintain brand consistency across all marketing channels and materials.
* Monitor campaign performance and provide recommendations to improve engagement and lead generation.
* Research market trends, competitors, and emerging marketing opportunities.
Real Estate Administration & Transaction Coordination
* Coordinate all aspects of listings and transactions from listing preparation through closing.
* Ensure all transaction documents, agreements, disclosures, and paperwork are completed accurately and stored in shared drives and brokerage systems.
* Manage and maintain client records within Follow Up Boss CRM.
* Coordinate with vendors including photographers, stagers, sign installers, cleaners, contractors, and other service providers.
* Schedule appointments, showings, inspections, open houses, and client meetings.
* Track transaction milestones, conditions, deadlines, and closing dates to ensure smooth transactions.
* Liaise with clients, lawyers, mortgage brokers, cooperating agents, and other parties throughout the transaction process.
* Prepare listing packages, transaction files, marketing kits, and client presentations.
* Assist with database management, lead tracking, and client follow-up campaigns.
* Support the team with administrative tasks to improve efficiency and maintain exceptional client service.
Qualifications
* Previous experience in real estate administration, marketing, or transaction coordination preferred.
* Experience using Follow Up Boss CRM is highly preferred.
* Strong graphic design skills with proficiency in Canva, Adobe Creative Suite, or similar platforms.
* Knowledge of social media marketing and digital advertising platforms.
* Excellent organizational, communication, and time-management skills.
* Ability to manage multiple projects and deadlines simultaneously.
* High attention to detail and strong problem-solving abilities.
* Self-motivated, proactive, and able to work independently.
* Experience with MLS systems, real estate transactions, and brokerage operations is considered an asset.
What We're Looking For
We are looking for someone who combines creativity with organization—someone who can create eye-catching marketing campaigns while also ensuring every transaction is properly managed from start to finish. The ideal candidate is professional, dependable, detail-oriented, and passionate about helping a real estate team grow and deliver an exceptional client experience.
