Admin Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: WAGE / SALARY

$5/hour

: HOURS PER WEEK

40

: DATE UPDATED

Jun 9, 2026

JOB OVERVIEW

Virtual Assistant
Real Estate Leasing Support | Remote | Full-Time or Part-Time

About ---------- - Email to ----------
---------- is a fast-growing real estate brokerage based in the Greater Toronto Area, specializing in pre-construction, resale, and leasing. We serve buyers, sellers, landlords and tenants across the GTA and operate with a tech-forward, systems-driven approach. As we scale our leasing operations, we are looking for a detail-oriented Virtual Assistant to support our team on the day-to-day administrative workflow within the TREBB (Toronto Regional Real Estate Board) ecosystem.

Role Overview
This is a remote support role focused on the administrative side of our real estate operations. You will work closely with our agents and operations team to keep listings accurate, applications organized, and processes moving efficiently. The ideal candidate has prior experience with TREBB MLS or Ontario leasing processes, but we are equally open to a sharp, tech-savvy candidate who is eager to learn and can get up to speed quickly.

Key Responsibilities
TREBB & MLS Support
Enter, update, and maintain property listings on TREBB MLS with accurate details, pricing, and photos
Ensure all listing data (unit type, amenities, availability dates, legal descriptions) is complete and error-free
Monitor listing statuses and flag expiring or inactive listings for agent review
Pull comparable listing data and prepare basic market summaries as needed

Application & Document Management
Collect, organize, and track tenant applications, IDs, employment letters, pay stubs, and credit reports
Maintain organized digital folders for each unit and applicant throughout the leasing lifecycle
Prepare and send standard real estate documents including Agreements to Lease using Ontario Standard Lease forms
Follow up with prospective tenants for missing documentation

Coordination & Communication
Schedule agent assignments and photos
Respond to agent inquiries via email in a timely and professional manner
Liaise with property managers and building contacts to confirm showing availability and access details
Track key dates such as offer deadlines, lease start dates, and deposit due dates

CRM & Operations Support
Update and maintain our CRM (Follow Up Boss) with lead statuses, notes, and follow-up tasks
Log all leasing activity and communications accurately for agent reference
Assist with monthly reporting on leasing pipeline, deals closed, and active listings
Support general administrative tasks that keep the leasing team running smoothly
Post listings on social media channels

What We Are Looking For
Nice to Have
Prior experience with TREBB MLS or Ontario residential leasing processes
Familiarity with Ontario Landlord and Tenant Board (LTB) forms and requirements
Experience with real estate CRMs such as Follow Up Boss, Salesforce, or similar
Background supporting real estate agents or a property management company

Must Have
Exceptional attention to detail, especially when handling listing data and legal documents
Strong organizational skills with the ability to manage multiple listings and applicants simultaneously
Agile and adaptable with a genuine enthusiasm for learning new platforms and tools
Comfortable working with technology, including Google Workspace, Zoom, and cloud-based document tools
Excellent written English communication skills for tenant and agent correspondence
Reliable, self-managed, and able to meet deadlines without constant supervision
Proactive mindset, you flag issues before they become problems

Tools You Will Work With
TREBB MLS / Matrix
Follow Up Boss (CRM)
Google Workspace (Gmail, Drive, Sheets, Docs)
Mailjet (email campaigns)
WordPress (basic content updates)
DocuSign or similar e-signature tools
Slack or similar team communication tools

Work Setup
Fully remote position
Must be available during Eastern Time (ET) business hours, with some flexibility
Reliable high-speed internet and a dedicated workspace required
Full-time preferred; part-time considered for the right candidate

How to Apply
Please send the following to ----------
Your updated resume
A brief cover letter (3 to 5 sentences) explaining why this role is a great fit for you
Any relevant experience with real estate, leasing, or MLS platforms

Applications that do not include all three items above will not be reviewed. We look forward to hearing from you. Email CV to ----------

SKILL REQUIREMENT

Admin Data Processing Data Management Back Office Support

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0414
Total Execution Time	0.0429

GET DATA

No GET data exists

MEMORY USAGE

1,519,096 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Admin-Assistant-1660100

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0348 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1660100 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 940944 LIMIT 1
0.0291	SELECT COUNT(DISTINCT t.id) as cnt FROM `t_thread` `t` INNER JOIN `t_message` `m` ON `t`.`id` = `m`.`thread_id` INNER JOIN `t_message_employer` `e` ON `m`.`id` = `e`.`message_id` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1660100 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-06-20',ej.date_added) duration_days, DATEDIFF('2026-06-20',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-06-20',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1660100'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1660100
0.0008	`UPDATE employer_jobs SET hit_counts = '*Jun-02-2026=331Jun-03-2026=25Jun-04-2026=9Jun-05-2026=1Jun-08-2026=76Jun-09-2026=1981Jun-10-2026=303Jun-11-2026=145Jun-12-2026=109Jun-13-2026=56Jun-16-2026=1*Jun-20-2026=1' WHERE job_id= '1660100'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Jun-2026=3038' WHERE job_id= '1660100'`
0.0009	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1660100' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1660100
0.0007	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '940944' AND `date_added` >= '2022-06-08'
0.0005	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1781926833
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Admin-Assistant-1660100
csrf-token	417fd5d253642c00a7fcabba9cbae883

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
v2	Array ( [enabled] => 1 [url] => https://v2.stage.app.onlinejobs.ph [api_url] => https://v2.stage.api.onlinejobs.ph [cookie_domain] => .onlinejobs.ph [paths] => Array ( [myaccount] => 1 ) )
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.68
HTTP_DNT

Admin Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?