Remote Automotive Bookkeeper & Parts Reconciliation Specialist

We are a busy independent auto repair shop in Slidell, Louisiana, specializing in gas and diesel light/medium-duty vehicles. We are seeking a remote Automotive Bookkeeper & Parts Reconciliation Specialist to join our team.

This is not a general bookkeeping position. We need someone with prior auto repair shop bookkeeping experience who understands how parts invoices, vendor credits, returns, repair orders, Tekmetric, and QuickBooks Online all connect.

We work Monday-Friday, 8:00 AM-5:00 PM CST. This position requires someone willing to work our business hours, which will likely be a PHP graveyard shift. During scheduled work hours, you must be exclusively available to our shop.

The ideal candidate can handle both bookkeeping/reconciliation duties and parts ticket entry inside Tekmetric. If you are only experienced with automotive bookkeeping, parts reconciliation, and QuickBooks Online, we may consider a part-time role. If you can also enter parts tickets into Tekmetric accurately, this may be a full-time position.

Prior auto repair shop bookkeeping experience is required. Tekmetric experience is required. QuickBooks Online experience is required.

Duties:

* Enter parts invoices/tickets into Tekmetric
* Match vendor parts invoices to the correct repair orders
* Reconcile parts invoices, returns, credits, and vendor statements
* Verify parts costs are accurately reflected on repair orders
* Track and follow up on missing vendor credits
* Communicate with parts vendors regarding returns, credits, invoice discrepancies, and statement issues
* Reconcile all parts vendor accounts
* Prepare a list of accounts payable for owner review and payment
* Enter daily journal entries in QuickBooks Online
* Help ensure Tekmetric and QuickBooks Online stay accurate
* Identify discrepancies between vendor invoices, returns, repair orders, and accounting records
* Communicate clearly with the team when parts costs, credits, or invoices do not match
* Keep organized notes and documentation for bookkeeping and reconciliation issues
* Assist with back-office accounting and administrative tasks as needed

Experience Required:

* Prior auto repair shop bookkeeping experience
* Experience with Tekmetric
* Experience with QuickBooks Online
* Experience reconciling parts invoices, returns, credits, and vendor statements
* Understanding of how parts costs affect repair order profitability
* Ability to identify missing credits, duplicate invoices, wrong costs, and unmatched returns
* Strong attention to detail
* Strong English reading and writing skills
* Ability to communicate clearly with vendors and internal tea ---------- mbers
* Ability to work independently and follow established processes

Preferred Experience:
* Experience entering parts tickets/invoices into Tekmetric
* Experience preparing accounts payable lists for owner/manager review
* Experience with automotive parts vendors
* Experience working remotely for a US-based auto repair shop
* Experience supporting daily bookkeeping workflows for an independent repair shop

Hiring Process & Must Haves:
* Will require video interviews
* Must have prior auto repair shop bookkeeping experience
* Must have Tekmetric experience
* Must have QuickBooks Online experience
* Must be fluent in English reading and writing
* Must be comfortable communicating with vendors when needed
* Must be willing to work Monday-Friday, 8:00 AM-5:00 PM CST
* Must have a Windows computer with current Windows OS
* Must have at least 16GB RAM
* Must have 2 monitors
* Must have reliable high-speed internet with backup connection
* Must have a noise-cancelling headset
* Must have a quiet workspace
* Must have voice chat ability for interviews and during work hours
* Must have a Payoneer account
* Must be willing to complete a bookkeeping/reconciliation skills test
* Mandatory use of Timeproof

To Apply:

When applying, please use the email subject:

“I know how to reconcile auto repair parts and bookkeeping”

Please include:

* Your resume
* Your MS Teams ID
* A link to your OnlineJobs.ph profile
* Links to reviews from previous employers, if available
* A short explanation of your auto repair shop bookkeeping experience

Please answer the questions below:

1. How many years of auto repair shop bookkeeping experience do you have?
2. Have you used Tekmetric before? If yes, what tasks did you perform in Tekmetric?
3. Have you entered parts invoices or parts tickets into Tekmetric?
4. Have you reconciled parts invoices, returns, credits, and vendor statements before?
5. Have you used QuickBooks Online before? If yes, what tasks did you perform in QuickBooks Online?
6. Have you entered daily journal entries in QuickBooks Online?
7. Have you prepared accounts payable lists for owner or manager review?
8. Which automotive parts vendors have you worked with?
9. Are you comfortable contacting vendors about missing credits, return issues, invoice discrepancies, or statement questions?
10. Are you applying for the full-time role that includes Tekmetric parts ticket entry, or the part-time bookkeeping/reconciliation role only?

This role is for someone who understands that parts accounting is not just data entry. Missing credits, wrong invoice costs, duplicate charges, and unreconciled returns can quietly eat profit. We need someone detail-oriented who can help keep Tekmetric, QuickBooks Online, vendor statements, and parts records accurate.