VIRTUAL ASSISTANT, CONTENT & OPERATIONS COORDINATOR

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: TYPE OF WORK

Gig

: WAGE / SALARY

$10.00/ hr AUD

: HOURS PER WEEK

5

: DATE UPDATED

May 30, 2026

JOB OVERVIEW

JOB POSITION HAS BEEN FILLED - Thank you to all who applied

VIRTUAL ASSISTANT, CONTENT & OPERATIONS COORDINATOR

Remote | 10–20 Hours Per Month Initially | $10 AUD Per Hour | Opportunity for Growth

ABOUT US

Connecting Balance Kinesiology is a growing business dedicated to helping people create meaningful change through kinesiology.

Our work includes:

* Kinesiology sessions with clients
* Training future Kinesiologists through professional kinesiology education programs
* Business coaching and mentoring for Kinesiologists
* Helping Kinesiologists go from overwhelmed graduate to confident practitioner with a thriving clinic

We also co-own and operate two kinesiology schools in Australia and are passionate about raising professional standards within the industry.

As our business continues to grow, we're looking for a proactive, organised and creative Virtual Assistant who loves systems, enjoys bringing ideas to life and wants to become a valued part of our team.

WHAT MATTERS MOST

While experience and technical skills are important, we are ultimately looking for the right person.

The three qualities we value most are:

-Communication

You communicate clearly, professionally and proactively. You keep people informed and speak up when challenges arise.

- Initiative

You don't wait to be told every step. You think ahead, solve problems and look for ways to improve systems and processes.

- Warmth & Professionalism

You genuinely care about people while maintaining high standards in your work and communication.

ABOUT YOU

You're the type of person who genuinely loves organising things.

You enjoy taking ideas, projects and moving parts and turning them into clear systems, processes and action steps.

You don't wait to be told every little thing. You take initiative, think ahead and look for solutions before bringing challenges forward.

You are tech-savvy, highly organised and detail-oriented, but also creative enough to contribute ideas and improve processes.

You have excellent written and verbal English communication skills and can communicate professionally, clearly and confidently with both clients and tea ---------- mbers.

You may have worked with:

* Coaches
* Educators
* Course creators
* Practitioners
* Holistic health businesses

You understand online programs, launches, client journeys and community management.

OUR VALUES

We value initiative, progress, professionalism and genuine care.

We believe in finding solutions, communicating openly and supporting practitioners in a way that is ethical, meaningful and sustainable.

We are looking for someone who:

* Takes ownership of their work
* Communicates clearly when challenges arise
* Is willing to learn and adapt
* Balances kindness with professionalism
* Looks for solutions before bringing problems
* Values progress over perfection
* Genuinely enjoys helping others succeed

ESSENTIAL SKILLS & EXPERIENCE

* Strong written and verbal English communication skills
* Asana
* Canva
* Google Workspace (Docs, Sheets, Forms and Drive)
* Squarespace
* Facebook and Instagram business tools
* Strong organisational skills
* Excellent attention to detail
* Process creation and documentation

HIGHLY REGARDED

* Thinkific or Kajabi experience
* Email marketing platforms
* Community management
* Automation tools and workflows
* Online course platforms
* Experience supporting coaches, educators, practitioners or holistic health businesses

YOUR RESPONSIBILITIES

Business Operations & Administration

* Inbox management and organisation
* Calendar management and scheduling
* Client administration and record updates
* Creating and maintaining SOPs
* Organising Google Drive and business systems
* Document management and file organisation
* Preparing reports and tracking key projects
* General research and administrative support

Community & Client Support

* Supporting client onboarding and offboarding
* Managing >Facebook communities
* Welcoming new members
* Following up on client communication
* Uploading resources, recordings and replay materials
* Tracking engagement and member activity
* Supporting an exceptional client experience

Marketing & Content Support

* Creating Canva graphics
* Scheduling social media content
* Repurposing content across platforms
* Assisting with content planning and brainstorming
* Researching trends and content opportunities
* Maintaining content calendars
* Collecting and organising testimonials
* Supporting content launches and campaigns

Email Marketing & Course Support

* Scheduling email campaigns
* Managing email lists
* Creating templates and automations
* Uploading and organising course materials
* Supporting launches, workshops and events
* Maintaining backend systems and workflows

Systems & Automation

* Creating efficient processes and workflows
* Testing forms, links and funnels
* Connecting and maintaining integrations
* Identifying opportunities to improve efficiency
* Documenting recurring tasks and procedures

HOURS & PAY

* Starting at approximately 10–20 hours per month
* Flexible workload depending on projects and launches
* Starting rate: $10 USD per hour
* Opportunity for increased hours, responsibility and growth as the role evolves

We ask that you provide regular updates on your hours and notify us when you reach approximately 50% of your allocated monthly hours so workloads and priorities can be reviewed together.

HOW TO APPLY

Please start your application with the words: "Systems First"

This helps us know you have read the full job description and pay attention to detail.

Please submit your:

* Your resume
* A short cover letter telling us why you'd be a great fit
* A short video (maximum 5 minutes) introducing yourself and sharing:

* Your experience
* The types of businesses you've supported
* Why this role interests you
* What you believe makes a great Virtual Assistant

APPLICATION QUESTION

Please answer the following question in your application:

Tell us about a time you identified a problem, inefficiency or bottleneck within a business and took the initiative to improve it.

Please include:

* What the problem was
* How you identified it
* What solution you implemented
* The outcome or result

APPLICATIONS CLOSE

19 June 2026

If you have any questions about the position, please email us directly.

We look forward to hearing from you.

A genuine interest in personal development, education, health, wellbeing or holistic therapies will be highly regarded.

SKILL REQUIREMENT

Systems Administration Communication Problem Solving

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VIRTUAL ASSISTANT, CONTENT & OPERATIONS COORDINATOR

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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