Virtual Assistant - Admin

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$750/month

: HOURS PER WEEK

TBD

: DATE UPDATED

May 27, 2026

JOB OVERVIEW

REAL ESTATE TRANSACTION COORDINATOR / OPERATIONS VA (REMOTE)

We are a growing U.S.-based real estate investment company seeking a highly organized and detail-oriented Virtual Assistant / Transaction Coordinator to assist with acquisitions, title coordination, lending, insurance, and closing operations.

This is a long-term position with growth opportunities for the right candidate.

RESPONSIBILITIES

Contract Intake
Verify purchase price
Verify buyer entity information
Verify closing date and EMD
Verify title company information
Save contracts and documents into company systems

Title Coordination

Open title orders within 24 hours
Request title searches
Verify wire instructions by phone
Follow up with title companies every 48 hours
Track title issues and communicate delays

Lender Coordination

Submit contracts and borrower documents
Send LLC formation documents
Send rehab budgets when provided
Track underwriting conditions
Follow up with lenders regarding appraisal and loan progress

Insurance Coordination

Request insurance quotes
Provide required property information
Obtain insurance binders prior to closing

Appraisal Coordination

Order appraisals or confirm lender has ordered
Coordinate property access and lockbox information
Follow up every 2 days until completed

Communication & Reporting

Provide weekly updates to Acquisitions and Project Management teams
Escalate delays or urgent issues immediately
Maintain organized and accurate notes within company systems

Closing Duties

Review Closing Disclosure for accuracy
Confirm insurance binder delivery
Confirm verified wiring instructions
Coordinate signing schedules
Save and organize final closing documents

REQUIREMENTS

Excellent English communication skills
Strong organizational skills and attention to detail
Experience working in U.S. real estate preferred
Experience with title companies, lenders, or transaction coordination is a plus
Ability to manage deadlines and follow up consistently
Reliable internet and quiet work environment
Ability to work during U.S. Eastern Time business hours (partial overlap required)

SOFTWARE EXPERIENCE (Preferred)

Google Drive
Gmail
Excel / Google Sheets
CRM systems
DocuSign / Dotloop
Slack / ClickUp / ----------

TO APPLY
Please send:

Resume
Short introduction video (1-2 minutes)
Internet speed test screenshot
Description of your real estate or admin experience
Expected monthly salary

We are looking for someone reliable, proactive, and detail-oriented who wants to grow with our company long-term.

SKILL REQUIREMENT

Admin Data Processing English Google Drive

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.0268
Total Execution Time	0.0282

GET DATA

No GET data exists

MEMORY USAGE

1,501,904 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Virtual-Assistant-Admin-1656311

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 15 (0.0190 seconds) (Hide)

0.0009	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0009	SELECT * FROM `employer_jobs` WHERE `job_id` = 1656311 LIMIT 1
0.0014	SELECT * FROM `employers` WHERE `employer_id` = 388765 LIMIT 1
0.0014	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1656311 AND `misc`.`id` IS NULL
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1656311 AND `misc`.`id` IS NULL
0.0014	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-12',ej.date_added) duration_days, DATEDIFF('2026-07-12',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-12',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1656311'
0.0013	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1656311
0.0010	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1656311 AND `misc`.`id` IS NULL
0.0022	UPDATE employer_jobs SET hit_counts = '*May-27-2026=1230May-28-2026=485May-29-2026=161May-30-2026=98May-31-2026=117Jun-01-2026=157Jun-02-2026=101Jun-03-2026=61Jun-04-2026=54Jun-05-2026=38Jun-06-2026=20Jun-07-2026=14Jun-08-2026=21Jun-09-2026=35Jun-10-2026=22Jun-11-2026=28Jun-12-2026=21Jun-13-2026=15Jun-14-2026=18Jun-15-2026=16Jun-16-2026=12Jun-17-2026=11Jun-18-2026=8Jun-19-2026=11Jun-20-2026=12Jun-21-2026=8Jun-22-2026=12Jun-23-2026=9Jun-24-2026=10Jun-25-2026=15Jun-26-2026=12Jun-27-2026=3Jun-28-2026=5Jun-29-2026=8Jun-30-2026=10Jul-01-2026=2Jul-02-2026=6Jul-03-2026=10Jul-04-2026=7Jul-05-2026=5Jul-06-2026=6Jul-07-2026=8Jul-08-2026=8Jul-09-2026=8Jul-10-2026=13Jul-11-2026=2**Jul-12-2026=1' WHERE job_id= '1656311'
0.0018	`UPDATE employer_jobs SET monthly_hits = '*May-2026=2091Jun-2026=767**Jul-2026=76' WHERE job_id= '1656311'`
0.0015	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1656311' AND status LIKE 'sent%' ORDER BY id DESC`
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1656311
0.0019	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '388765' AND `date_added` >= '2022-06-08'
0.0009	`select * from teasers`
0.0008	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1783837009
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Virtual-Assistant-Admin-1656311
csrf-token	04a6d9e9c0ff117bfb5d8e59f8c9e902

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.20
HTTP_DNT

Virtual Assistant - Admin

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?