VA/Lead engangement

Content Creation, Webinar & Client Success Virtual Assistant (Remote)
Part-Time With Growth Into Opportunity

About Us
We are a fast-growing consulting, coaching, and AI-powered education company focused on helping high-achieving professionals reduce burnout, eliminate mental overload, and build systems that create more clarity, freedom, and performance.

Our ecosystem includes:
Webinar-based coaching programs
AI consulting & automation
YouTube educational content
Digital products & courses
Executive burnout coaching
Social media & content systems
Healthcare leadership education
AI-powered operational systems
Private practice development

This is not a slow corporate environment. We move fast, build fast, test ideas quickly, and care deeply about execution, communication, reliability, and growth.

We are looking for someone who wants to become a real operational partner, not just someone completing random admin tasks.

The Reality of This Role
This role sits at the center of:

lead follow-up
webinar enrollment
executive support
operations
customer communication
content coordination
systems organization

Some days will be calm. Some days will move very fast. You must be comfortable handling multiple moving parts while staying organized and professional.

Customer communication is a major part of this role.

When someone registers for a webinar, asks questions, responds to follow-ups, or expresses interest in our programs, you are helping guide that relationship forward. You are not just “answering messages.” You are helping move people toward transformation and helping the business grow.

Preferred Availability:
10–20 hours/week initially
Potential for expanded role over time

What You’ll Be Doing:

Webinar Enrollment & Lead Follow-Up
Calling leads before webinars
Confirming attendance
Sending reminder texts/emails
Following up with no-shows
Conducting post-webinar feedback calls
Booking strategy calls
Tracking lead status in CRM
Following scripts and improving conversations over time
Building rapport with prospects professionally
Executive Operations Support
Calendar management
Appointment scheduling

Email follow-up
Organizing workflows and tasks
CRM management
Data entry and tracking
Operational coordination
Helping keep projects moving
Content & Social Media Support
Scheduling social media posts
Uploading YouTube videos
Organizing Canva assets
Repurposing content into reels/posts
Formatting captions and hashtags
Organizing content libraries and folders
Supporting webinar launch preparation
AI & Systems Support

You do NOT need to know everything already, but you must be comfortable learning technology quickly.

Tools we may use include:

ChatGPT
Claude
GoHighLevel
Canva
Google Workspace
Zoom
Notion
HeyGen
ElevenLabs
CapCut
Manus
CRM systems
AI workflows & automation systems

Bonus if you have experience with:

AI automation
GoHighLevel
appointment setting
funnels
webinar systems
content operations
Important Note

Please DO NOT apply if you:

disappear without communication
struggle with accountability
cannot handle fast-paced environments
need constant micromanagement
are uncomfortable speaking with leads/customers
miss deadlines frequently
become overwhelmed easily when priorities shift
are unreliable with follow-through
are resistant to learning AI tools and systems

We are building real systems and long-term operational infrastructure.
Reliability and communication matter tremendously.

Who Fits Best

You are:

highly organized
proactive
calm under pressure
warm and professional
emotionally intelligent
detail-oriented
confident speaking with people
comfortable with technology
eager to grow
resourceful and solution-oriented

You should be someone who naturally thinks:
“How can I help improve this process?”
—not someone waiting for instructions every minute.

The Growth Opportunity

This role can grow into:

Executive Assistant
Operations Manager
Enrollment Coordinator
Client Success Manager
AI Operations Coordinator

We are looking for someone long-term who wants to grow with the business as we scale.

Compensation
Part-time remote role
Flexible schedule
Hourly + performance incentives possible

Potential bonuses for:

webinar attendance rates
booked calls
lead follow-up
operational performance
enrollments

Compensation will depend on:

communication skills
reliability
experience
organization
execution ability
Requirements

Preferred:

Strong English communication skills
Comfortable on phone/video calls
Reliable internet
Quiet workspace
Laptop/computer
Ability to multitask
Strong organizational skills
Ability to communicate proactively

Experience in any of the following is a plus:

Virtual assistance
Appointment setting
Sales support
Customer service
Webinar support
CRM systems
Content management
AI tools
To Apply

Please send:

Your resume
A short voice recording introducing yourself
Your experience with:
customer communication
lead follow-up
scheduling
CRM systems
AI tools
Your availability and timezone
Your hourly rate
Internet speed screenshot
Any previous experience relevant to this role
Final Note

We care deeply about:

communication
reliability
professionalism
execution
growth mindset
ownership

We are building something meaningful and are looking for someone who wants to grow alongside the company long-term.