LearnWorlds Course Setup Specialist

JOB TITLE

LearnWorlds Course Setup Specialist

PAY

$500–$600/month to start

Pay depends on experience, skill level, and weekly hours.

As a guide:

* $500/month for approximately 8–10 hours/week
* $600/month for approximately 10–15 hours/week, or for someone with strong direct experience in LearnWorlds, online course setup, course operations, and learner experience support

There is room to grow in hours, responsibility, and pay over time for the right person.

HOURS

Part-time | Remote | Flexible schedule

Starting at approximately 8–15 hours per week.

Some overlap with North American working hours is helpful, but not required for every task. Please include your time zone, preferred schedule, and weekly availability in your application.

FULL JOB DESCRIPTION

Please only apply if you have hands-on experience with LearnWorlds, another course platform, LMS, membership platform, or digital product backend.

With Dr. Joy is growing, and I am looking for a thoughtful, detail-oriented course platform support person to help set up and organize LearnWorlds courses, course content, learner resources, and the backend systems that support online education.

This is not a generic virtual assistant role.

This is also not primarily a social media role.

This is a specialized course-platform support role. The main focus is LearnWorlds or similar online course platform implementation, course organization, learner experience, and backend course setup. This role may collaborate with other tea ---------- mbers who support email, content, or general operations.

The right person enjoys making digital learning experiences feel organized, clear, warm, and easy to use. You should be comfortable taking existing content and helping turn it into a clean, functional course, resource library, or learner experience.

I am looking for someone who has already worked inside course platforms or learning systems. You do not need to know everything, but this should not be your very first time working with an LMS, online course platform, membership platform, digital product backend, or online learning system.

ABOUT WITH DR. JOY

With Dr. Joy creates educational resources for parents, clinicians, and families, especially around neurodivergent children, PDA, developmental differences, and compassionate, practical care.

The work is meaningful, but there are a lot of moving pieces: course lessons, handouts, videos, downloads, learner access, launch checklists, backend organization, and workflows.

I am looking for someone who can help bring calm order to those systems so the educational content can reach the people who need it.

A great fit for this role will care about both the tiny details, like links, formatting, access, downloads, buttons, file names, and naming conventions, and the bigger picture, like making the learner experience feel clear and supportive.

MAIN RESPONSIBILITIES

LearnWorlds / Course Platform Support

You may help with:

* Setting up and organizing LearnWorlds courses
* Uploading lessons, videos, PDFs, downloads, worksheets, and resources
* Formatting course pages, lesson pages, and resource sections
* Creating or updating course landing pages
* Checking that links, videos, downloads, forms, buttons, and learner access work correctly
* Organizing course modules and lessons so the learner experience feels clear
* Testing the course from the learner perspective before publication
* Helping troubleshoot basic LearnWorlds issues
* Flagging larger issues clearly when they need review
* Supporting course launches, course updates, and evergreen course offers

This role needs someone who can do more than upload files. I need someone who can think through the learner experience and notice when something is confusing, missing, broken, inconsistent, or not ready to publish.

Course Content + Learner Resource Support

You may help with:

* Turning existing content into organized course lessons or learner resources
* Organizing PDFs, downloads, handouts, worksheets, and bonus materials
* Checking that lesson titles, modules, downloads, and course outlines match
* Making sure resources are easy for learners to find and use
* Maintaining clean file organization and naming systems
* Helping document course setup steps and repeatable workflows

Launch + Digital Product Operations

You may help with:

* Creating and managing course launch checklists
* Keeping track of course content, learner resources, links, deadlines, and next steps
* Helping make sure all course pieces are ready before a launch
* Organizing backend folders, assets, drafts, and final files
* Supporting digital product updates and course improvements
* Helping make workflows less reactive and more organized over time

Related Email/Launch Support

This is not the primary focus of the role, but some light email or launch support may be included when it connects to course setup.

You may occasionally help with:

* Checking links in course-related emails
* Coordinating with welcome emails or course access emails
* Supporting simple launch email checklists
* Making sure course links and learner access instructions are accurate
* Flagging anything that needs review by the person managing email marketing

Experience with Kit/ConvertKit or another email marketing platform is helpful, but the main focus of this role is LearnWorlds/course platform setup.

Notion, Canva + Systems Support

You may also help with:

* Organizing project information and SOPs in Notion
* Creating repeatable workflows and checklists
* Keeping links, files, course assets, and drafts easy to find
* Creating or adapting simple graphics in Canva when needed
* Using ChatGPT or similar tools thoughtfully to make work more efficient
* Helping respond to simple learner/customer questions with warmth and clarity if assigned

YOU MAY BE A GREAT FIT IF YOU

You may be a great fit if you:

* Have hands-on experience with LearnWorlds or another course platform/LMS
* Have helped upload, organize, format, test, or publish online course content
* Understand why learner access, links, downloads, video settings, buttons, and page formatting matter
* Like taking messy information and turning it into a clear system
* Notice small errors before other people do
* Can work independently without needing every click explained
* Communicate clearly when something is unclear, missing, delayed, or broken
* Can take a loose idea and turn it into a practical next step
* Are proactive, reliable, and calm under pressure
* Care about making educational content accessible, organized, and easy to use

PLEASE DO NOT APPLY IF

To save both of us time, this is probably not the right fit if:

* You are looking for a general VA role
* You have never worked inside a course platform, LMS, membership platform, or digital product backend
* You are mainly a social media manager or graphic designer
* You prefer waiting for detailed instructions for every small step
* You are uncomfortable testing your own work before sending it for review
* You do not like detail-heavy backend work
* You are uncomfortable documenting what you did
* You do not enjoy organizing files, links, workflows, and checklists
* You describe yourself as “willing to learn anything” but do not have relevant course platform experience yet

Being willing to learn is wonderful. For this role, though, I need someone who already has some hands-on experience with course platforms or online learning systems.

MUST-HAVE QUALIFICATIONS

Please only apply if you have:

* Hands-on experience with an online course platform, LMS, membership platform, or digital product platform
* Experience uploading, formatting, organizing, or publishing digital learning content
* Strong attention to detail with links, formatting, file names, learner access, downloads, buttons, and workflows
* Strong written English communication
* Comfort learning and working independently in digital tools
* Ability to manage multiple moving pieces without losing track of deadlines

STRONGLY PREFERRED

* Direct experience with LearnWorlds
* Experience supporting an online education, course-based, membership, coaching, or digital product business
* Experience with Notion
* Experience with Canva
* Experience supporting launches or evergreen course offers
* Experience documenting workflows or creating SOPs
* Experience with Kit/ConvertKit or another email marketing platform is a plus, but not the main focus

BONUS SKILLS

These are helpful, but not required:

* Courseau
* ManyChat
* Sintra
* ChatGPT or AI workflow tools
* Accessibility-aware formatting
* Experience with parent education, clinician education, neurodiversity, healthcare, mental health, or child development education

WHAT SUCCESS LOOKS LIKE

Success in this role means:

* LearnWorlds courses are organized, formatted, tested, and published accurately
* Learners can access what they need without confusion
* Videos, downloads, PDFs, links, buttons, and course pages are checked before launch
* Course lessons and resources are easy to navigate
* Launches and course updates have clear checklists and fewer dropped balls
* Backend systems become more organized over time
* The founder is no longer the bottleneck for every course setup step

WHAT THIS ROLE IS NOT

This is not:

* An entry-level VA role
* A passive role where someone waits to be told every click
* A general admin role
* A social media strategy role
* A content strategy role
* A graphic design-only role
* A primarily email marketing role
* A replacement for another tea ---------- mber
* A role for someone who has never worked inside a course platform but wants to try

HOW TO APPLY

Please follow these instructions carefully. Applications that do not follow these steps may not be reviewed.

1. Subject Line

Please use this exact subject line:

organized and kind

This helps me know right away that you read the full post and followed the application instructions.

2. Opening Heading

At the top of your application message, please use this heading:

LearnWorlds Course Setup Application – [Your Name]

3. Experience Summary

Please include a brief summary of your hands-on experience with:

* LearnWorlds or another course platform/LMS
* Any course, membership, or digital product support work
* Notion
* Canva
* Kit/ConvertKit or another email marketing platform, if applicable

Please be specific. For example, instead of saying “I have experience with course platforms,” tell me what you actually did: uploaded lessons, formatted pages, checked downloads, created modules, tested learner access, organized course resources, supported a launch, etc.

4. Application Questions

Please answer each application question using the same number as the question.

For example:

1. Course Platform Experience
Your answer here.

2. Course or Digital Product Project
Your answer here.

This makes it much easier for me to review your application fairly.

5. Availability and Rate

Please include:

* Your time zone
* Your available hours per week
* Your preferred working schedule
* Your expected monthly rate for 8–15 hours/week

6. Portfolio or Examples

If available, please include links or screenshots showing relevant work, such as:

* Course pages you helped build
* Learning portals or memberships you supported
* Course outlines or lesson organization
* Notion dashboards or SOPs
* Canva graphics
* Launch checklists
* Digital product organization

Please do not include confidential client information.

APPLICATION QUESTIONS

Please answer all questions using the same numbers below.

1. Course Platform Experience
What specific hands-on work have you done inside LearnWorlds or another online course platform/LMS? Please name the platform and describe the exact tasks you handled.

2. Course or Digital Product Project
Have you ever helped set up or publish an online course, digital product, membership, or learning portal? Please describe the project, platform, your role, and what you personally handled.

3. Course Quality Check
Imagine you uploaded a new lesson into LearnWorlds. Before telling me it is ready, what would you check?

4. Problem-Solving Scenario
You are uploading a course lesson and notice that the video works, but the PDF download is missing and the lesson title does not match the course outline. What would you do?

5. Organization Style
How do you keep track of multiple moving pieces, such as course content, downloads, links, launch dates, and pending tasks?

6. Tools
Which tools have you used confidently? Please be specific about your level of experience with LearnWorlds or other course platforms, Notion, Canva, Kit/ConvertKit or other email platforms, ChatGPT or AI tools, and any other relevant systems.

7. Fit
What type of work in this role feels most natural to you, and what part would be more of a stretch?

FINALIST TRIAL TASK

Finalists may be asked to complete a short paid trial task.

The task may include:

* Organizing a small course outline
* Formatting a mock lesson page
* Checking links/downloads
* Creating a simple course upload checklist
* Reviewing a course setup workflow

The purpose of the trial task is to evaluate attention to detail, judgment, communication, and ability to work inside digital learning systems.