Highly Driven Personal Assistant with Strong Attention to Detail

Looking for a data-driven, highly organised virtual assistant to work full-time for an Australian online company in the industry of business coaching for females.
We have a great business culture, a wonderful close-knit team, global reach and expansion, a lot of new skills to teach you (as well as embracing the ones you will bring to us), but we do need you to bring MAGIC to the table for us too.


**** IMPORTANT NOTE: We need someone who is 10000?dicated to this role. Please do not apply if you are planning to work multiple jobs, have a side hustle or anything that will distract you from being available, attentive and able to respond immediately during dedicated work hours.

You will be assisting one of our Directors in an extremely fast paced and dynamic environment.


***MUST HAVE QUALITIES (please do not apply if you feel you are not at a highly proficient level in these areas):

- STRONG ATTENTION TO DETAIL AND ACCURACY. If you are prone to typing errors, spelling mistakes and regularly have to fix small errors, this role is not suitable for you.
In this role, you should be FINDING the mistakes and fixing them proactively, WITHOUT having to be asked first.


- BE FAST THINKING, RESOURCEFUL AND PROBLEM SOLVING. You will be working for the fastest moving person in the company, scheduling calendars and timetables, liaising with vendors and coordinating appointments/events/engagements/obligations, answering messages and ensure total organisation and control.


- UNDERSTAND THE IMPORTANCE OF YOUR ROLE IN A MUCH BIGGER SYSTEM. We are looking for someone who wants to join a team and make a difference. Someone who understands that every task given plays a bigger role to the company's success and you are not there to hide in the shadows. We are a family. Loyalty and dedicated will be rewarded.

- PROFICIENCY IN SYSTEMS. In this role, you will be asked to use systems and workflows for certain tasks and projects, to ensure better efficiency and alignment with the team. Building out SOPs, learning and creating new systems, using new software should all be second nature to you. If you are technologically challenged, or don't enjoy learning new systems, then this role will not be suitable for you.

- CREATIVE EYE FOR BUSINESS DESIGNS. You will be asked to put together well designed documents, spreadsheets, proposals, infographics, presentation slides and PDFs that will be presented onstage, to potential clients and the rest of the team.
Proficiency in CANVA is required, as well as good graphic design skills for BUSINESS. We appreciate creativity, but we also need to make sure your designs are simple, eye catching and gets to the point!

- ORGANISATION AND TIME MANAGEMENT SKILLS. You will be working to assist one of our high-flying directors to ensure their task list is completed in a timely manner. It's extremely important you are used to working in dynamic, fast-paced environments and able to meet urgent deadlines. It's also very important that you know how to run a tight ship, manage a full calendar with no double bookings or overlaps.

- Highly proactive and efficient in not only completing day to day administrative tasks, but also identifying new tasks that should be completed that will benefit the Director, the company and create better flow and efficiency for the team.

- Strong communication skills, both spoken and written. You will be required to communicate and report to the Director and CFO regularly to ensure the Director's task lists are completed on time and without error. You will also communicate to our clients on behalf of the team and the Director. Proper use of grammar, punctuation and proficiency in English is vital, especially in written format.

- Highly productive with proven results, ability to meet firm deadlines and prioritise tasks accordingly.

- YOU MUST BE ABLE TO WORK AUTONOMOUSLY WITHOUT SUPERVISION.
You will be supervised and managed, but we do not like to micromanage. We prefer to just trust that you are working to the best of your ability and that assign tasks will be done in a timely manner. We trust that if there are issues or delays, you will proactively advise us first and find solutions, and NOT wait until you are nudged or prompted.
Trust is earned, not given. We are looking for someone who can do the tasks without being watched 24/7.

*** SKILLS PREFERRED/REQUIRED (as noted):

- Experience and proficiency in CANVA and design tools (Required)
- Experience with SOCIAL MEDIA updates, video editing, and optimising for platforms such as Instagram, Facebook, LinkedIn, Youtube, Tiktok (Required)
- Experience in Community Management and communication with members and clients (Required)
- Experience in data entry, spreadsheets, formulas (Required)
- Experience in using Slack, Google Suite, Gmail, Calendar, Google Sheets and Google Docs (Required)
- Experience working with task management systems such as Asana, Monday etc (preferred)
- Experience with CRMs such as Go High Level, Close etc (preferred)
- Experience with SKOOL (online learning platform) and online delivery of coaching
- Experience with handling budgets, bookkeeping, live event preparation (preferred)
- Experience in a fast paced online coaching or sales-driven environment (preferred)

WORKING HOURS:
Monday to Friday 7.30am to 4.30pm Manila time (with one hour lunch), with possible minor changes in scheduling if certain events or deadlines arise.
You may be required to work on Saturday and/or Sunday for a couple of (paid) hours to handle some basic enquiries and last minute tasks.

APPLICATION PROCESS:
Please ensure you send all of the following requirements to ---------- to be considered for the role:(please DO NOT apply through onlinejobs.ph site as your application will not be viewed in a timely manner).

1. Send your Resume and cover letter - Please include the Job Title in the subject line as we are advertising a few roles currently.
2. Send a video of yourself of 2-3 minutes in length, describing why you feel you are suitable for the role
3. If shortlisted, you will be asked to complete a trial task or answer a series of questions to test your competency for the role.