HVAC Construction Contracts Administrator

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: TYPE OF WORK

Full Time

: WAGE / SALARY

DOE

: HOURS PER WEEK

40

: DATE UPDATED

May 18, 2026

JOB OVERVIEW

Job Brief

We are seeking an experienced HVAC Construction Contracts Administrator to provide comprehensive administrative support to project managers across multiple states. The role focuses on project setup, supplier coordination, document control, and compliance management within HVAC construction projects.

Responsibilities
Set up new projects, customers, suppliers, and budgets in Simpro software.
Issue purchase orders to suppliers and manage subcontractor insurances.
Establish new projects and contacts in Buildpass.
Invite subcontractors to Buildpass and manage overdue tasks and compliance.
File project correspondence and issue drawings to subcontractors and suppliers.
Upload and maintain updated drawings and documents across platforms.
Track delivery progress and maintain lead time, sample, and procurement registers.
Communicate professionally with clients, subcontractors, suppliers, and internal teams.
Support multiple project managers across different states.

Requirements
Experience in project administration within the HVAC or construction industry.
Strong communication and coordination skills.
Proficiency in Microsoft Excel, Word, and Outlook.
Ability to multi-task across several projects simultaneously.
High attention to detail and accuracy in data management.
Professional and composed under pressure.

NOTE: Onboarding date for this role is in July 2026

Software
Simpro
Buildpass
Microsoft Office Suite

Desirable
Experience with Aconex, Procore, or Payapps.
Previous experience supporting HVAC or construction project teams.

Personal Attributes
Organised and reliable.
Clear communicator with strong interpersonal skills.
Calm and adaptable under pressure.
Committed to maintaining company standards of quality and professionalism.

Education
Relevant qualification in Business Administration, Construction Management, or a related field (or equivalent experience).

Time Zone: Australian Business Hours

Applicant Location: Must be located in the Philippines

SKILL REQUIREMENT

Simpro Project Management Administrative Support

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HVAC Construction Contracts Administrator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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