Assistant Property Manager (Systems & Operations Specialist)

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Any

: WAGE / SALARY

TBD (Based on Experience & Skill ...

: HOURS PER WEEK

TBD

: DATE UPDATED

May 30, 2026

JOB OVERVIEW

Role Overview

We are a growing residential development and property management firm based in Canada, specializing in high quality rental developments.

We are currently looking for a proactive, tech savvy Assistant Property Manager to join our team. This is a unique "ground floor" opportunity. We are looking for a partner to help work with our team to build our property management systems from the ground up. If you have deep experience in industry standard software and enjoy creating efficient workflows, this role is for you.

Key Responsibilities

• System Implementation & Setup: Assist in selecting, setting up, and migrating data to a property management platform (e.g., AppFolio, Buildium, Yardi Breeze, or Building Stack). You will help define how we track leases, maintenance, and accounting.

• Lease Administration: Manage the end-to-end leasing process, including assisting in drafting lease agreements (ensuring compliance with Canadian residential standards), processing applications, and managing renewals.

• Maintenance Coordination: Act as the primary point of contact for maintenance requests. Create work orders, coordinate with local contractors, and track repairs until completion.

• Financial Management: Monitor rent collection, manage delinquent accounts, and accurately enter vendor invoices. Help prepare monthly financial reports for the portfolio.

• Tenant & Owner Communication: Handle inquiries with professionalism and empathy. Maintain high tenant satisfaction through clear and timely communication via email and portal messaging.

• Process Documentation: Help create Standard Operating Procedures (SOPs) for the company to ensure our operations are scalable as we grow.

Required Skills & Qualifications

• Software Expertise: Strong familiarity with property management software is highly preferred (e.g., AppFolio, Buildium, Yardi, Rent Manager). Ideally, you have been through a system "roll-out" or setup before.

• Real Estate Knowledge: Prior experience as a Virtual Assistant for a Canadian or US-based property management or real estate firm.

• English Proficiency: Exceptional written and verbal English skills. You must be comfortable communicating with tenants and vendors professionally.

Work Schedule & Compensation

• Hours: Full-time or Part-time
• Shift: Must have significant overlap with Mountain Standard Time (MST) business hours.
• Salary: Competitive based on experience and software proficiency.
• Growth: This role has significant potential to grow into a Lead Operations or Portfolio Manager position as our unit count increases.

How to Apply

Please send your resume along with a brief cover letter answering the following:

1. Which property management software are you most familiar with, and what is your level of expertise (1–10)?
2. Have you ever helped a company move from spreadsheets to a formal software system? If so, tell us about the biggest challenge you faced.
3. Please include the word "Thornhill Corporation Property Management Application" in front of your subject line.

SKILL REQUIREMENT

Appfolio Buildium Yardi

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.1287
Total Execution Time	0.1300

GET DATA

No GET data exists

MEMORY USAGE

1,514,952 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Assistant-Property-Manager-Systems-Operations-Specialist-1646291

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.1228 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1646291 LIMIT 1
0.0008	SELECT * FROM `employers` WHERE `employer_id` = 464265 LIMIT 1
0.1045	SELECT COUNT(DISTINCT t.id) as cnt FROM `t_thread` `t` INNER JOIN `t_message` `m` ON `t`.`id` = `m`.`thread_id` INNER JOIN `t_message_employer` `e` ON `m`.`id` = `e`.`message_id` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1646291 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-06-26',ej.date_added) duration_days, DATEDIFF('2026-06-26',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-06-26',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1646291'
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1646291
0.0016	UPDATE employer_jobs SET hit_counts = '*May-13-2026=219May-14-2026=298May-15-2026=78May-16-2026=42May-17-2026=19May-18-2026=27May-19-2026=32May-20-2026=27May-21-2026=14May-22-2026=17May-23-2026=6May-24-2026=5May-25-2026=7May-26-2026=20May-27-2026=15May-28-2026=15May-29-2026=8May-30-2026=155May-31-2026=375Jun-01-2026=164Jun-02-2026=93Jun-03-2026=31Jun-04-2026=27Jun-05-2026=18Jun-06-2026=11Jun-07-2026=10Jun-08-2026=11Jun-09-2026=16Jun-10-2026=6Jun-11-2026=13Jun-12-2026=9Jun-13-2026=5Jun-14-2026=6Jun-15-2026=7Jun-16-2026=6Jun-17-2026=10Jun-18-2026=8Jun-19-2026=6Jun-20-2026=5*Jun-26-2026=1' WHERE job_id= '1646291'
0.0006	`UPDATE employer_jobs SET monthly_hits = '*May-2026=1378*Jun-2026=463' WHERE job_id= '1646291'`
0.0076	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1646291' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1646291
0.0047	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '464265' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1782432079
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Assistant-Property-Manager-Systems-Operations-Specialist-1646291
csrf-token	a8d4eee80b153a7359b045f108ed0f9b

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
v2	Array ( [enabled] => 1 [url] => https://v2.stage.app.onlinejobs.ph [api_url] => https://v2.stage.api.onlinejobs.ph [cookie_domain] => .onlinejobs.ph [paths] => Array ( [myaccount] => 1 ) )
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.217.17
HTTP_DNT

Assistant Property Manager (Systems & Operations Specialist)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?