Virtual Assistant – Sales, Hiring & Operations Support

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: TYPE OF WORK

Full Time

: WAGE / SALARY

$6-8 per hour

: HOURS PER WEEK

30

: DATE UPDATED

May 14, 2026

JOB OVERVIEW

We are a U.S.-based bookkeeping and accounting firm with a growing remote team. We are looking for a sharp, responsive VA to support our COO directly across four core functions. This is a role for someone who takes ownership, communicates proactively, collaborates, and gets things done.

SCHEDULE:

? Starting at 20 hours/week with a clear path to 30-40 hours/week within 60-90 days.
? Synchronous availability required 9:00 AM – 1:00 PM Mountain Time (MT) Monday–Friday (approximately midnight–4 AM Manila).
? Remaining hours are flexible and can be completed asynchronously on your schedule.

WHAT YOU'LL BE DOING:

1. Sales & CRM Support (40%)

? Manage and maintain our sales pipeline in ----------
? Verify accuracy of inbound lead information
? Track leads, follow-up cadence, and next steps. Proactively surface what needs attention each day
? Build and manage email automations and sequences for lead follow-up in ----------
? Draft proposals from outlines or templates for COO review
? Track proposal status through to signed agreements

2. Hiring & Recruiting Support (30%)

? Maintain candidate pipeline and keep hiring trackers current
? Monitor interview calendar and candidate communications
? Create and update interview templates and evaluation forms
? Send offer letters and employment contracts
? Coordinate onboarding day-one logistics and document delivery

3. Document Creation & Email Production (20%)

? Turn rough notes and outlines into polished, formatted documents and presentations
? Execute email campaigns to client and prospect lists
? Create graphics and visuals using Canva for internal and external use
? Support slides and presentation design for external use

4. Spreadsheets & Internal Trackers (10%)

? Build and maintain spreadsheets and trackers across sales, hiring, and operations
? Keep data current and flag anything that looks off
? Additional support tasks as requested by COO or other tea ---------- mbers

WHAT WE'RE LOOKING FOR:

» 2+ years of VA experience supporting a business owner or executive
» Excellent written and spoken English — you'll be communicating with our team and occasionally with clients
» Experience with a CRM ( ---------- preferred; any CRM background considered)
» Comfortable in Canva, Google Workspace, BambooHR, Excel, and basic WordPress
» Responsive and proactive; you flag issues before they become problems, and you don't wait to be asked twice
» Bias for yes, drive for solutions, ability to pivot as priorities change
» Strong execution instinct: you take a rough draft or a set of notes and run with it
» Able to work independently during overlap hours and manage your own time during async hours

TOOLS WE USE: Google Workspace · ---------- · Canva · WordPress · Deel (payroll) · Financial Cents (time tracking)

TO APPLY:

Please submit:
» Your resume
» A 2–3 minute Loom video introducing yourself and describing one example of work you produced from someone else's rough notes or outline — a document, presentation, tracker, or campaign
» Your availability during 9 AM–1 PM MT

Applications without a Loom video will not be reviewed.

SKILL REQUIREMENT

CRM Email Marketing Recruiting

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Virtual Assistant – Sales, Hiring & Operations Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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