Virtual Assistant – Real Estate Operations (Part-Time, Remote)

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: TYPE OF WORK

Part Time

: SALARY

$3.50

: HOURS PER WEEK

20

: DATE UPDATED

May 6, 2026

JOB OVERVIEW

Virtual Assistant – Real Estate Operations (Part-Time, Remote)
20–30 Hours/Week | Flexible Schedule | Remote

About the Role
This is not a "post and forget" administrative role. You will be a key operational partner to a high-producing real estate agent specializing in luxury listings, buyer transactions, and relocation services. Every task you handle directly impacts client experience, pipeline ---------- ntum, and business growth.

If you are hyper-organized, proactive, and thrive when managing multiple moving parts without being micromanaged — this role was built for you.

What You'll Be Doing
Transaction & Administrative Support

Prepare, organize, and track real estate documents throughout the transaction lifecycle
Maintain digital filing systems and ensure all records are current, complete, and accessible
Support basic transaction coordination tasks and deadline tracking
Relocation Client Support

Coordinate timelines, communication, and resources for out-of-area and relocating clients
Serve as a point of contact for logistical follow-up, keeping relocation clients informed and on schedule
Anticipate needs before the agent has to ask
Social Media Management

Execute a consistent posting schedule across platforms (Instagram, Facebook, LinkedIn)
Schedule content using scheduling tools, perform basic graphic editing in Canva, and maintain a cohesive brand voice
Monitor engagement and flag items requiring the agent's attention
CRM Management

Own the CRM — data entry, tagging, pipeline updates, and follow-up sequence management
Keep contact records clean, current, and actionable
Ensure no lead, client, or referral falls through the cracks

Email & Calendar Management

Monitor and organize the agent's inbox; draft responses and flag priority items
Manage the calendar: schedule appointments, coordinate showing availability, and eliminate conflicts
Act as a gatekeeper — protect the agent's time without sacrificing client responsiveness
Client Communication

Handle outbound and inbound scheduling calls on the agent's behalf
Confirm appointments, relay information accurately, and represent the brand professionally on every interaction
What You Bring
Required

Minimum 2 years of experience in a virtual assistant, executive assistant, or operations support role
Exceptional written and verbal communication — you write clearly, respond promptly, and communicate like a professional
Strong command of Google Workspace (Gmail, Calendar, Drive, Docs)
Demonstrated ability to manage competing priorities without dropping the ball
Tech-savvy and self-sufficient — you troubleshoot before you ask
Discreet, trustworthy, and capable of handling confidential client information
Strongly Preferred

Real estate industry experience (residential preferred)
Familiarity with real estate CRM platforms such as Follow Up Boss, KVCore, or similar
Canva proficiency for social media graphics and marketing assets
Experience supporting a high-producing agent, team lead, or executive in a fast-paced environment
Comfortable making and receiving professional phone calls on behalf of a principal
What This Is NOT
This is not a role for someone who needs step-by-step instruction on every task
This is not a role for someone who goes quiet when they hit a problem
This is not a role where "I'll get to it" is an acceptable timeline
Compensation & Details
Hours: 20–30 hours per week (part-time)
Schedule: Flexible with availability required during core business hours (Pacific Time)
Location: Fully remote
Compensation: Commensurate with experience
To Apply
Submit your resume and a brief cover note (3–5 sentences max) explaining your relevant experience and the tools you use daily. Applications without a cover note will not be reviewed.

We are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.--

SKILL REQUIREMENT

CRM Communication Organization

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Virtual Assistant – Real Estate Operations (Part-Time, Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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