RFP & PROPOSALS MANAGER

RFP & PROPOSALS MANAGER
KENTECH Consulting Inc. is an award-winning background technology screening company. We are the creators of innovative projects such as ---------- - 1st consumer background checking system of its kind, and ClarityIQ a high-tech/high-touch investigative case management system.
MISSION
We're on a mission to help the world make clear and informed hiring decisions
VALUE
In order to achieve our team, exhibit the behaviors and core values aligned with this mission
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- People Focused: We are client focused and results-driven.
- Growth Minded: We believe in collaborative learning and industry best practices to deliver excellence.
- Fact Finders: We are passionate investigators for discovery and truth.
- Community Partnerships: We believe there is no greater power for transformation than delivering on what a communities and employees care about.
IMPACT
As a small agile company, we seek high performers who relish in the idea that their effort will directly impact our customers and help shape the next evolution of background investigations.
Job Description
The RFP & Proposals Manager is responsible for managing the full proposal lifecycle and helping position KENTECH to secure complex, high-value business opportunities.
This is a high-impact role operating at the intersection of strategy, execution, and revenue growth. The RFP & Proposals Manager partners with executive leadership, Business Development, Operations, Finance, Human Resources, subject matter experts, and other internal stakeholders to develop compliant, persuasive, and competitive responses to RFPs, RFQs, bids, and other formal procurement opportunities.
The role requires strong proposal writing, project management, organizational, and strategic thinking skills, along with the ability to manage multiple deadlines and contributors in a remote environment.
Key Responsibilities
- Own the full RFP and proposal lifecycle from opportunity review through submission and post-submission follow-up.
- Review RFPs, RFQs, bids, solicitations, and related procurement documents to identify requirements, deadlines, evaluation criteria, risks, and submission instructions.
- Develop proposal schedules, compliance matrices, content plans, responsibility assignments, and submission checklists.
- Partner with leadership to establish proposal strategy, positioning, win themes, differentiators, and key messages.
- Align proposal responses with KENTECH's revenue goals, capabilities, competitive positioning, and client priorities.
- Lead kickoff meetings and coordinate proposal activities across internal stakeholders.
- Assign and track proposal responsibilities to ensure required content and supporting documentation are completed on schedule.
- Develop, draft, edit, and refine persuasive proposal content that clearly responds to solicitation requirements.
- Translate technical, operational, investigative, and business information into clear and compelling proposal language.
- Ensure proposal content is client-focused, accurate, responsive, consistent, and aligned with evaluation criteria.
- Review responses for completeness, compliance, readability, grammar, formatting, and overall quality.
- Maintain version control throughout the proposal-development process.
- Coordinate reviews, revisions, approvals, and final production activities.
- Ensure all required forms, certifications, attachments, exhibits, pricing documentation, resumes, references, and supporting materials are included before submission.
- Manage electronic procurement portals and other approved submission methods.
- Confirm proposals are submitted accurately and on time according to solicitation requirements.
- Coordinate with clients, partners, subcontractors, and other external stakeholders during the proposal process when required.
- Support requests for clarification, presentations, interviews, best-and-final offers, and other post-submission activities.
- Maintain and improve reusable proposal content, templates, boilerplate language, company information, project descriptions, resumes, past-performance materials, and supporting documentation.
- Work with subject matter experts to keep proposal content accurate and current.
- Leverage approved AI and automation tools to support research, drafting, content management, summarization, compliance review, and workflow efficiency.
- Ensure AI-assisted proposal content receives appropriate human review for accuracy, confidentiality, responsiveness, and quality.
- Identify opportunities to streamline the proposal-development process and reduce unnecessary administrative work.
- Track proposal activity, submissions, awards, losses, and other relevant performance data.
- Maintain win/loss information and identify patterns that may improve future proposal strategy.
- Support proposal debriefs and incorporate lessons learned into future submissions.
- Maintain visibility into upcoming opportunities, proposal deadlines, and required internal resources.
- Communicate proposal status, risks, dependencies, and deadlines clearly to leadership and contributors.
- Protect confidential client, procurement, pricing, business, employee, and company information.
- Perform additional proposal-management activities within the scope of the role.
Qualifications
- 3+ years of experience in RFP management, proposal development, business development, bids and tenders, or a related function.
- Demonstrated experience managing proposals from initial opportunity review through final submission.
- Strong persuasive writing, editing, and proofreading skills.
- Demonstrated ability to develop client-focused proposal content that supports competitive positioning and contract opportunities.
- Strong understanding of RFP requirements, compliance, evaluation criteria, and submission processes.
- Strong project-management skills with the ability to coordinate multiple contributors and deadlines.
- Ability to manage multiple concurrent proposals and competing priorities.
- Strong organizational skills and attention to detail.
- Experience working cross-functionally with leadership, sales, business development, operations, or subject matter experts.
- Strong research and information-gathering skills.
- Ability to synthesize information from multiple sources into clear, cohesive proposal responses.
- Proficiency with Microsoft Office and Google Workspace.
- Ability to learn and effectively use proposal-management, project-management, procurement, and internal business systems.
- Strong written and verbal communication skills.
- Ability to work independently in a remote environment while maintaining consistent communication and accountability.
Preferred Qualifications
- Bachelor's degree in Business, Communications, Marketing, English, Public Administration, or a related field.
- Experience preparing proposals for government, public-sector, or regulated-industry opportunities.
- Experience with government procurement processes, portals, or formal solicitations.
- Experience supporting background screening, investigations, compliance, technology, or professional-services proposals.
- Experience developing win themes, competitive positioning, or proposal strategy.
- Experience coordinating subcontractor or teaming-partner content.
- Experience with proposal-management or project-management software.
- Experience using AI tools to support proposal development, research, content management, or workflow automation.
- Experience maintaining proposal libraries, reusable content, or past-performance documentation.
- Experience tracking win/loss data and using results to improve proposal strategy.
Soft Skills
- Communication: Communicates clearly and professionally with leadership, contributors, partners, and other stakeholders throughout the proposal process.
- Organization: Maintains control of multiple deadlines, documents, contributors, requirements, and submissions simultaneously.
- Attention to Detail: Carefully reviews solicitation requirements and proposal materials to reduce compliance errors and omissions.
- Strategic Thinking: Connects client priorities, evaluation criteria, KENTECH capabilities, and competitive positioning to develop stronger proposals.
- Writing: Produces clear, persuasive, well-structured, and client-focused proposal content.
- Project Management: Establishes timelines, drives follow-up, manages dependencies, and keeps proposal activities moving toward submission.
- Accountability: Takes ownership of proposal deliverables and follows opportunities through completion.
- Collaboration: Works effectively across leadership, Business Development, Operations, Finance, Human Resources, and subject matter experts.
- Adaptability: Responds effectively to changing requirements, compressed timelines, competing priorities, and last-minute revisions.
- Problem-Solving: Identifies proposal risks early and develops practical solutions to keep submissions on track.
- Confidentiality: Protects sensitive procurement, pricing, client, employee, partner, and company information.
- Continuous Improvement: Uses proposal outcomes and lessons learned to strengthen future processes and submissions.
Additional Information
- Work Arrangement: Remote
- This role directly supports KENTECH's business-development and revenue-growth initiatives.
- The position requires the ability to manage multiple proposal deadlines and coordinate effectively with distributed internal and external stakeholders.
Equal Employment Opportunity
KENTECH Consulting Inc. is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive workplace.