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TYPE OF WORK
Part Time
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SALARY
$4.00 - $5.00
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HOURS PER WEEK
15
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DATE UPDATED
Apr 26, 2026
CLUXE
CAROLINA'S LUXURY EVENT RENTALS, LLC · CHARLOTTE, NC
Digital Asset & AI Media Organization Assistant
Project-Based · Remote · Immediate Start
ROLE TYPE
Project-Based PHASE 1
5 Business Days PAY
Fixed Fee LOCATION
Remote / Offshore
ROLE OVERVIEW
CLUXE is a luxury event design, rentals, florals, and custom surfaces brand serving high-end weddings, corporate, and large-scale events across the Carolinas and beyond.
We are seeking a highly organized, detail-oriented contractor to transform our existing photo and video libraries into a structured, searchable, and fully usable media system — supporting marketing, sales, and social media growth.
This is a project-based role to start. Accurate, efficient completion opens the door to ongoing work.
PROJECT PHASES
PHASE 01 PHASE 02 PHASE 03
Test Project
Scope: 10 Event Galleries
Timeline: 5 Business Days
Pay: Fixed Project Fee Archive Cleanup
Scope: All Years · Priority Order
Batches: 25 Events
Pay: Milestone-Based Maintenance
Scope: Ongoing Library
Timeline: Monthly
KEY RESPONSIBILITIES
01 Media Library Organization
– Build and maintain structured Google Drive folders (01_EVENTS, 02_PRODUCTS, 03_BRAND_CONTENT, 04_BEST_OF, 05_VENDOR_CREDITS, 99_ARCHIVE)
– Organize event galleries by year, client, event type, and venue
– Ensure every file lands in the correct category — no exceptions
02 Content Categorization
– Rentals — tabletop, furniture, chairs, linens, chargers, glassware, flatware
– Florals — bouquets, centerpieces, installations, floral details
– Design — full room shots, transformations, overall event aesthetic
– Print — dance floors, signage, menus, seating charts, custom surfaces
– BTS — setup, breakdown, team footage, behind-the-scenes
– Best Of — strongest 15–30 images from each event only
03 File Renaming
– Rename every file: CATEGORY – DESCRIPTION – EVENT – YEAR
– Example: RENTALS – Gold Charger Place Setting – Advocate Care – 2026
– Zero original camera file names should remain after completing an event
04 Best Of Curation
– Select 15–30 top visual assets per event into a curated Best Of folder
– Maintain master Best Of bank: Weddings, Corporate, Rentals, Florals, Design, Print, Reels/Video
05 Vendor Information Management
– Create vendor credit sheet for every event: planner, photographer, venue, florist, videographer, Instagram handles, gallery link, usage notes
06 AI-Driven Efficiency
– Use AI tools (ChatGPT, Claude, or equivalent) for batch file naming, categorization, vendor sheet drafts, and theme identification
– AI usage is expected and will be evaluated — not optional
REQUIRED SKILLS
– Strong attention to detail — accuracy above speed
– Google Drive or equivalent cloud file management
– Ability to follow exact naming and filing systems without deviation
– Comfortable using AI tools (ChatGPT, Claude, etc.)
– Independent, deadline-driven work style
– Clear written communication in English
PREFERRED — NOT REQUIRED
– Background in creative, photography, or event-based content
– Understanding of luxury or high-end visual standards
– Basic familiarity with social media content needs
DAILY REPORTING REQUIREMENT
Submit by 6:00 PM EST every working day. Include before-and-after screenshots of every folder worked on. No screenshots = incomplete report.
1 Work completed — galleries organized, files renamed, Best Of selected
2 Best Of images selected (event name + count per event)
3 Vendor info created or updated
4 Issues or missing information encountered
5 Questions for CLUXE — do not guess, flag everything
6 Plan for the following day
WHAT THIS ROLE DOES NOT INCLUDE
SOCIAL MEDIA POSTING CAPTION WRITING BRAND STRATEGY
CLIENT COMMUNICATION CREATIVE DIRECTION CONTENT SCHEDULING
FUTURE OPPORTUNITY
Successful completion of Phase 1 may lead to:
– Phase 2: Archive cleanup of all years — most impressive events prioritized first
– Phase 3: Ongoing monthly maintenance retainer (10–15 hours/month)
– Expanded responsibilities within CLUXE's growing content system
HOW TO APPLY
Please include the following in your application:
1 Attach Resume & A brief summary of your experience organizing files or digital content
2. Tools you have used (Google Drive, AI tools, naming systems, etc.)
3. Confirmation that you are comfortable with structured systems and daily reporting
4. Your availability over the next 2 weeks
5. Your proposed fixed rate for the 10-gallery test
