Head of Systems & Automation (GoHighLevel | Multi-Business Operator)

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: TYPE OF WORK

Full Time

: SALARY

$4 –$8/hour

: HOURS PER WEEK

30

: DATE UPDATED

Apr 25, 2026

JOB OVERVIEW

We operate multiple growing businesses and are looking for someone who can take full ownership of our backend systems and help us build a centralized, organized, and scalable operation.

This role is not limited to one business.

You will be responsible for building and managing systems across multiple brands (behavioral health, service-based, and nonprofit) using GoHighLevel as the core platform.

This is not a basic VA role.

You are responsible for helping us turn leads, referrals, and inquiries into organized, trackable, and revenue-generating workflows.

---

### What You Will Own

* Build and manage a centralized CRM system across multiple businesses
* Create pipelines for each business (lead ? booked ? converted)
* Set up automations (SMS, email, follow-ups, reminders)
* Build booking systems and calendars
* Create simple funnels and lead capture pages
* Run reactivation campaigns across databases
* Ensure no lead or opportunity is missed
* Track and report key metrics across all businesses

---

### What Success Looks Like (First 30 Days)

* Master CRM is structured and organized
* At least 2 businesses are fully operational in the system
* Pipelines and automations are live
* Booking systems are connected and working
* Leads are being captured, followed up, and tracked consistently

---

### Must-Have Skills

* Strong experience with GoHighLevel (required)
* Experience building CRM systems and pipelines
* Experience with automations (SMS/email workflows)
* Highly organized and detail-oriented
* Strong written English
* Ability to take initiative and think in systems

---

### Compensation

* $800–$1,200/month to start
* Increase based on performance after 30 days
* Long-term opportunity for growth

---

### How to Apply

To be considered, follow all steps carefully:

**Step 1: Subject Line**
Use this exact subject line:
**Systems Operator – [Your Name]**

---

**Step 2: Short Video (2–3 minutes)**
Tell us:

* Your experience with GoHighLevel
* One system or automation you’ve built
* How you approach organizing a new system

---

**Step 3: Scenario (Required)**

A parent submits a request for behavioral health services at 8:47 PM.

Explain:

* What happens immediately
* What happens the next morning
* How you ensure they are scheduled and don’t get lost

---

**Step 4: Proof of Work**

Provide ONE of the following:

* A pipeline you built
* An automation workflow you created
* A system you helped organize

---

Applications that skip steps or provide generic answers will not be reviewed.

We are looking for someone who can think in systems, not just complete tasks.

SKILL REQUIREMENT

CRM GoHighLevel Virtual Assistant

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Head of Systems & Automation (GoHighLevel | Multi-Business Operator)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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