Marketing & Sales / Executive Assistant VA

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: TYPE OF WORK

Full Time

: SALARY

Monthly: $870.00 - $1,060. USD + Bonuses

: HOURS PER WEEK

40

: DATE UPDATED

Apr 18, 2026

JOB OVERVIEW

JOB DESCRIPTION:
We are looking for an exceptional A-player to join our growing U.S.-based company and become a key part of our expansion.
Porch Swing Homes is a Florida homebuilding and real estate company focused on new homes, development, framing/siding operations, and future commercial construction growth.
We need someone who can help generate ---------- ntum, create consistency, manage opportunities, support leadership, and help us scale.
This is not a simple assistant job.
This is a career-growth opportunity for someone who wants to become a trusted operator inside a real business building real projects.
If you are proactive, highly organized, excellent in English, detail-oriented, and energized by helping companies grow, keep reading.
WHAT YOU WILL OWN:
1. SALES PIPELINE + CRM MANAGEMENT
Enter all new leads immediately
Ensure fast lead response times
Follow up with prospects by email / text
Update pipeline stages daily
Track proposals and open opportunities
Maintain hot lead list
Realtor follow-up
Customer nurture follow-up
Keep CRM clean, current, and actionable
2. MARKETING EXECUTION
Coordinate with Meta / Google ad agency
Track incoming leads and campaign performance
Social media scheduling and posting
Canva graphics

Email newsletters
Marketing calendar management
Help generate appointments and inquiries
3. WEBSITE + CONTENT
Update website pages
Add listings, floor plans, photos
Upload testimonials
Create blog / SEO content
Improve conversion opportunities
4. EXECUTIVE SUPPORT
Manage inbox and prioritize communications
Calendar management
Schedule appointments
Task tracking and reminders
Vendor communication
Help leadership stay focused on highest-value work
5. OFFICE ADMINISTRATION
Spreadsheet updates
Quote / proposal formatting
File organization
Data entry
Dashboard reporting
Build SOPs and internal systems
6. SYSTEMS + OPERATIONS IMPROVEMENT
Create order from chaos
Improve workflows
Build repeatable systems
Use checklists
Solve problems proactively
Help the business scale efficiently
SUCCESS IN THIS ROLE LOOKS LIKE:
Every lead gets handled quickly
Pipeline stays updated daily
Marketing runs consistently
Appointments increase
Owner gains significant time back
Reporting is organized and accurate
Problems are solved early
Operations improve each month
WHY THIS ROLE IS DIFFERENT:
Long-term career opportunity
Work directly with ownership
Real responsibility
Weekly coaching and growth
Bonuses for performance
Work from home
Opportunity to grow into leadership
Raises based on results
Join early and grow with the company
COMMUNICATION STANDARDS:
Daily start-of-shift check-in
Daily wrap-up message
Fast replies during work hours
Weekly Zoo ---------- etings
Strong accountability culture
POSITION REQUIREMENTS:
Excellent written and spoken English
Strong organization skills
Administrative experience
CRM experience preferred
Lead generation / follow-up experience preferred
Canva experience preferred
WordPress or website editing preferred
Google Workspace / Microsoft Office skills
Spreadsheet confidence
Stable internet connection
Quiet workspace
Self-managed and dependable
Learns quickly
High attention to detail
TOP TRAITS REQUIRED:
Elite English
Highly organized
Proactive
Fast response time
Detail oriented
Tech capable
Process minded
Loyal
Resourceful
Positive energy
Critical thinker
Ownership mindset
IMPORTANT:
We are not looking for someone who waits for instructions.
We are looking for someone who takes ownership, thinks ahead, solves problems, and becomes a trusted part of the company.

APPLICATION INSTRUCTIONS:
To be considered, complete ALL steps below:

Use subject line: ---------- NTUM MATTERS
Send a 2-minute video introducing yourself
Include desired monthly pay
Include screenshot of internet speed
Include DISC profile if available
In 150 words, explain why you are the right fit for this role
Tell us your favorite productivity tool and why
Applications that do not follow instructions will not be considered.
HIRING PROCESS:
Qualified applicants may be invited to:
Written follow-up questions
Video interview
Paid trial period
Final long-term offer
FINAL NOTE:
We value honesty, reliability, punctuality, accountability, initiative, and growth mindset.
If you want more than just another VA role and want to grow with a real company doing real work, we would love to hear from you.

SKILL REQUIREMENT

HubSpot CRM Email Handling Digital Marketing

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Marketing & Sales / Executive Assistant VA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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