Land Entitlement Project Assistant

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: TYPE OF WORK

Part Time

: SALARY

5

: HOURS PER WEEK

20

: DATE UPDATED

Apr 18, 2026

JOB OVERVIEW

About Us

We are a South Florida-based land entitlement firm specializing in platting, zoning coordination, and development approvals across Miami-Dade, Broward, and surrounding municipalities.

Our work requires precision, persistence, and strong coordination with local agencies. We are growing and looking for a reliable Virtual Assistant to help manage project tracking and ensure consistent follow-ups so nothing falls through the cracks.

Role Overview

This role is focused on tracking deadlines, managing follow-ups, and maintaining organization across multiple active projects.

You will act as a key support role to ensure all projects continue moving forward by proactively monitoring timelines and communicating with agencies.

This is not a passive admin role—we are looking for someone who is organized, proactive, and takes ownership of tasks.

Key Responsibilities

Project Tracking & Organization
* Maintain and update a Master Project Tracker (Excel or Google Sheets)
* Track multiple active projects (plats, waivers, LOAs, etc.)
* Monitor deadlines, submissions, and required follow-ups
* Ensure all project information is accurate and up to date

Follow-Ups & Communication
* Send professional follow-up emails to municipalities, agencies, and consultants
* Track all outgoing and incoming communications
* Schedule and track follow-up intervals (typically every 3–5 business days)
* Escalate delays, missing responses, or issues when needed

Email & Administrative Support
* Monitor a shared inbox or assigned email account
* Draft clear, professional email responses
* Organize email threads and maintain communication records
* Assist with scheduling and coordination when required

Reporting & Accountability
* Provide a weekly summary of:
* Follow-ups sent
* Responses received
* Outstanding items
* Flag any risks, delays, or unclear responses promptly

Required Skills & Qualifications
* Strong written English (clear, professional communication)
* Extremely detail-oriented and organized
* Ability to manage multiple tasks and timelines simultaneously
* Experience with Excel or Google Sheets
* Reliable internet connection and consistent availability
* Ability to follow structured processes (SOPs)

Preferred (Not Required)
* Experience working with U.S.-based clients
* Background in real estate, construction, or permitting
* Experience as a project coordinator or executive assistant

Work Schedule
* Monday–Friday
* Must be available for at least 4 hours overlap with Eastern Time (U.S.)

Compensation
* Based on experience
* Opportunity for long-term role and increased responsibility

Growth Opportunity
This role has the potential to grow into a long-term position with increased responsibility, including deeper involvement in project coordination and client communication.

Important Instructions (Application Filter)

To be considered, please:
1. Use the subject line: “Tracking is everything”
2. Answer the following:
* Describe your experience with tracking tasks or projects
* How do you make sure nothing is missed?
* If you follow up twice and receive no response, what would you do?
3. Provide a short sample email: Write a professional follow-up email asking for a status update on a pending application. Applications that do not follow instructions will not be considered.

What We’re Really Looking For

Someone who:
* Takes ownership of their work
* Is proactive, not reactive
* Notices when something is missing or overdue
* Communicates clearly and consistently

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Land Entitlement Project Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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