Social Media & Admin Virtual Assistant

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: TYPE OF WORK

Part Time

: SALARY

$250/Month

: HOURS PER WEEK

15

: DATE UPDATED

Apr 18, 2026

JOB OVERVIEW

I am a fashion, editorial, and commercial photographer based in South Florida. I currently work full-time as a commercial photographer for a brand, which means I have limited time during the day to focus on building my own photography business.

I am hiring a Virtual Assistant who can assist with Admin & Social Media tasks.

I am looking for someone who is organized, detail-oriented, and reliable, who can learn systems quickly and keep things running smoothly when I am unavailable.

This role is focused on execution, consistency, organization, and content repurposing.

This is a long-term role for someone who wants to grow with the business over time.

WHAT I’M LOOKING FOR

Someone who:

-Can learn systems quickly and execute tasks without repeated instructions
-Has strong attention to detail (very important)
-Is organized, reliable, and proactive with task completion
-Has strong English communication skills (email + written)
-Can manage time and prioritize tasks independently
-Is comfortable working independently once trained
-Can identify patterns and improve efficiency over time
-Has a creative eye for content repurposing (turning one idea into multiple posts)
-Has experience (or interest) in photography, branding, or creative work

PRIMARY RESPONSIBILITIES

1. Client & Admin Management (High Priority)

-Manage daily communication inside HoneyBook
-Respond to inquiries using templates
-Organize the pipeline and update project statuses
-Send follow-ups and reminders
-Create and prepare contracts, proposals, and invoices
-Maintain organized folders inside Google Drive
-Assist in keeping all tasks and deadlines on track
-Support client satisfaction and communication clarity
-Keep email inbox organized and up to date

2. Social Media & Content Support

-Schedule and post content for Blog, LinkedIn, Pinterest, Instagram, and TikTok
-Write captions and research hashtags (approval required)
-Edit simple Reels or short videos in CapCut
-Organize and track content in Google Drive
-Organize and track ideas and workflow in Notion
-Stay ahead with 1–2 weeks of content planned
-Repurpose blog content into social media content (captions, TikToks, LinkedIn ideas)

3. Growth & Lead Generation (Light Support)

-Conduct research to find potential clients, agencies, and local businesses
-Build organized lead lists
-Draft cold emails and outreach messages
-Follow up with agencies and leads
-Research local events, networking opportunities, and brand projects

4. Creative & Operational Support

-Help organize moodboards and ideas in Notion
-Prepare proofs and organize galleries
-Manage and update workflows in Notion
-Provide structure, reminders, and accountability
-Basic video editing for social platforms

WHAT SUCCESS LOOKS LIKE

-Tasks are completed correctly the first time
-Clients receive fast, clear communication
-Content is posted consistently across platforms
-Nothing falls through the cracks
-The business stays organized even when I’m working full-time

WHAT I VALUE IN THIS ROLE

-Attention to detail
-Organization
-Reliability
-Efficiency (working smarter, not harder)
-Clear communication
-Consistency
-Completing tasks on time
-initiative (improving speed and accuracy over time)

PLATFORMS YOU SHOULD KNOW OR BE READY TO LEARN

-HoneyBook (most important)
-Notion
-Google Drive (Docs, Sheets, etc.)
-Instagram
-LinkedIn
-Pinterest
-TikTok
-Squarespace
-CapCut
-Canva (optional)

APPLICATION INSTRUCTIONS (REQUIRED)

To apply answers these 4 questions:

1.Start your application with the phrase: “I pay attention to details”

2.Answer this:
A client hasn’t responded in 3 days after receiving a proposal. Write a follow-up email.

3.Complete this task:

Turn this topic into content:
Topic: “Why small boutiques need professional photographers”
-1 TikTok caption
-1 Linked In post
-1 Instagram caption

4.How would you prioritize the following tasks:

-Responding to client emails
-Sending proposals
-Planning content in Notion
-Repurposing content for social media
-Editing videos

Please also attach your resume and a creative portfolio with relevant or similar experience when submitting your application.

THIS ROLE IS NOT A GOOD FIT IF YOU:

-Need repeated reminders for the same task
-Struggle with organization or time management
-Miss details in instructions
-Have difficulty prioritizing tasks

If you are detail-oriented, reliable, and enjoy supporting a growing creative business, please apply.

SKILL REQUIREMENT

Social Media Content Creation Attention to Detail Organization

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Social Media & Admin Virtual Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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