3D Walkabout

Automation Specialist (Make / HubSpot / ClickUp / AI Workflows)

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: TYPE OF WORK

Part Time

: SALARY

AUD $750

: HOURS PER WEEK

20

: DATE UPDATED

Apr 17, 2026

JOB OVERVIEW

We’re looking for an experienced Automation Specialist to build and optimise workflows across our tech stack, primarily using Make (Integromat), HubSpot, ClickUp, and Google Workspace. This is an initial project-based role, with strong potential for ongoing work.

About the Role

Your first task will be to build a fully functional, end-to-end automation workflow that connects:

- HubSpot (CRM)
- ClickUp (Project Management)
- Google Forms & Google Sheets
- Email automation (or similar)

This workflow will support our job onboarding process after a deal is won.

Initial Project Scope

You will build a system that:

- Triggers from HubSpot
- When a deal is marked as won and moved to “In Production”
- Creates / updates a ClickUp task In the correct list
- Writes the ClickUp Task ID back to HubSpot
- Ensures no duplicate tasks are created
- Pre-fills a Google Form
- Using HubSpot deal data
- Ideally extracting useful information from deal activity (notes/emails)
- Sends the form to the client
- Automatically (email or similar)
- Captures client responses
- Via Google Forms ? Google Sheets
- Pushes data back into systems
- Updates specific fields in HubSpot
- Updates the existing ClickUp task (not creating a new one)
- Finalises the job setup
- Populates ClickUp task fields as a job sheet
- Assigns the task to the correct project manager
- Sends confirmation
- Automated response to client after form submission

Key Requirements

You must have proven experience with:

- Make (Integromat) – complex multi-step scenarios
- HubSpot CRM – deals, properties, automation
- ClickUp – task creation, custom fields, API/integrations
- Google Forms & Google Sheets
- API integrations and data mapping between systems
- Bonus Skills (Highly Valued)
- Experience using AI tools to:
- Extract insights from CRM data
- Automate lead qualification
- Generate outreach workflows

Experience with:

- Slack integrations
- Email automation systems
- Data cleaning / enrichment workflows

Important

This is not a basic task automation role.

We need someone who can:

- Design clean, reliable systems
- Avoid duplication and logic errors
- Troubleshoot and fix broken workflows
- Think proactively about better ways to structure automation

Future Work

If this project is successful, there is ongoing work including:

- AI-driven outbound campaigns using HubSpot data
- Lead qualification automation
- Improving workflows between HubSpot and ClickUp
- Building additional internal automation systems

To Apply

Please include:

Examples of similar automation systems you’ve built
Tools you’ve used (Make, Zapier, APIs, etc.)
A brief explanation of how you would approach this project

SKILL REQUIREMENT

HubSpot CRM Clickup AI Automation

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3D Walkabout

Automation Specialist (Make / HubSpot / ClickUp / AI Workflows)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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