Executive Assistant to CEO/COO (Go High Level CRM Specialist)

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: TYPE OF WORK

Part Time

: SALARY

$5/hr

: HOURS PER WEEK

20

: DATE UPDATED

Apr 17, 2026

JOB OVERVIEW

Executive Assistant to CEO/COO (Go High Level CRM Specialist)

Company: Total Closing Solutions
Location: Remote
Employment Type: Full-Time (Preferred) / Part-Time (Flexible for the right candidate)

About Total Closing Solutions

Total Closing Solutions is a fast-growing business services company supporting contractors, attorneys, and title & escrow companies with virtual notary services, e-recording, permit filing, business formation, compliance, and back-office financial support.

We are building streamlined, tech-driven systems to scale rapidly—and we need a highly capable Executive Assistant who can operate at a high level alongside leadership.

Position Overview

We are seeking a detail-oriented, proactive Executive Assistant to support the CEO/COO while also acting as a Go High Level (GHL) CRM specialist. This role is a blend of executive support, systems management, and operational execution.

You will be responsible for keeping leadership organized, optimizing workflows, and owning the setup, management, and training of our CRM systems.

Key Responsibilities
Executive Support
Manage CEO/COO calendars, scheduling, and communications
Prioritize emails, draft responses, and handle follow-ups
Coordinate internal and external meetings
Assist with project management and task tracking
Prepare reports, documents, and presentations
Go High Level (GHL) CRM Management
Build, optimize, and maintain GHL CRM systems
Set up pipelines, workflows, automations, and integrations
Create landing pages, forms, and campaign sequences
Monitor CRM performance and suggest improvements
Troubleshoot issues and ensure system reliability
Training & Implementation
Train internal tea ---------- mbers on GHL usage and best practices
Develop SOPs and training materials
Support onboarding of new clients into CRM systems
Assist in implementing CRM solutions for clients
Operational Support
Help streamline business processes and workflows
Assist with client onboarding and service coordination
Work cross-functionally with sales and operations teams

Qualifications
Required
Proven experience as an Executive Assistant or similar role
Strong experience with Go High Level (GHL) CRM
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to manage multiple priorities independently
Tech-savvy with experience in automation and digital tools

Preferred (Not Required)
Experience working with:
Title & escrow companies
Attorneys or legal services
Construction or contractor businesses
Familiarity with CRM migrations and system builds
Experience supporting executives in fast-paced environments

Key Traits We’re Looking For
Proactive problem solver (you don’t wait to be told what to do)
Highly detail-oriented and organized
Systems thinker who enjoys building efficient processes
Strong communicator who can represent leadership professionally
Comfortable in a fast-moving, growth-focused company
Compensation
Competitive based on experience
Performance-based bonuses available
Opportunity for growth into operations leadership roles

Why Join Total Closing Solutions?
Work directly with leadership and influence company growth
Opportunity to build and optimize systems from the ground up
Flexible, remote work environment
Be part of a scaling company with long-term opportunities

How to Apply
Please submit:
Your resume
A short video (2–3 minutes) explaining:
Your experience with Go High Level
A CRM system you’ve built or improved
Examples (if available) of GHL workflows, pipelines, or automations you’ve created

Bonus Task (Optional but Recommended)
Create a simple outline or short Loom video showing how you would:
Set up a basic GHL pipeline for lead intake ? follow-up ? closing
Include at least one automation workflow

SKILL REQUIREMENT

GoHighLevel Scheduling AI Tools

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Executive Assistant to CEO/COO (Go High Level CRM Specialist)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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