Executive Real Estate VA – Sales, STR Optimization & Operations (Long-Term & Short-Term Rental)

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TYPE OF WORK

Any

SALARY

$5/hour

HOURS PER WEEK

40

DATE UPDATED

Apr 14, 2026

JOB OVERVIEW

I am a high-volume Property Manager overseeing an extensive portfolio of long-term leases and luxury Airbnb units in Calgary. I am looking for a proactive, "Closer-minded" Virtual Assistant to serve as my right hand. You aren't just managing tasks; you are optimizing revenue, securing new owners, and ensuring our operations run like a Swiss watch.

IMPORTANT: To show you have high attention to detail, you must start your response/cover letter with the words "Blue DOTs". Applications that do not include this will be automatically disqualified.

Key Responsibilities
STR Revenue Management: (Expert Level) Daily management of PriceLabs to optimize dynamic pricing and Rankbreeze to monitor and improve search rankings. You must understand RevPAR and occupancy optimization.

Listing Excellence: Create, launch, and optimize high-conversion listings across MLS, Airbnb, and major rental platforms.

The "Closer" Mindset: Handle outbound cold calling to property owners to grow the portfolio and manage fast-paced inbound inquiries (Facebook Messenger, Ads, and phone).

Virtual Transformation: Use Canva or virtual staging tools to turn empty rooms into high-end, appealing pictures.

Lease & Document Management (Top Priority): Manage drafting of lease agreements, move-in/out reports, and property documentation with 100?curacy.

Strategic Scheduling: Complete ownership of the calendar. Coordinate showings, manage vendor appointments, and ensure all current occupants receive proper legal notice for entry.

Requirements
Tech Stack: Proven experience with PriceLabs, Rankbreeze, and Property Management Software (Hostaway/Buildium experience is a plus).

English Proficiency: Exceptional verbal and written English for tenant screening and owner cold calls.

Accuracy: A "zero-error" mentality when it comes to legal dates and financial figures in lease documents.

Screening Questions (Answer These to be Considered)
STR Optimization: Describe your specific workflow using PriceLabs and Rankbreeze. How do you d ---------- when to drop a price versus when to hold for a higher-value booking?

Sales & Prospecting: Describe your experience with cold calling. How do you handle objections from property owners who are hesitant to use a manager?

Document Accuracy: We have zero tolerance for errors in lease agreements. What is your specific "double-check" process to ensure names, dates, and terms are 100% correct before sending for signature?

Calendar Management: How long have you managed a professional’s calendar, and what tools (e.g., Calendly, Google Calendar) are you an expert in?

SKILL REQUIREMENT
Short Term Rentals Office and Administration Calendar Management
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