Executive Assistant to CEO/COO

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: TYPE OF WORK

Part Time

: SALARY

$5/hr

: HOURS PER WEEK

20

: DATE UPDATED

Apr 14, 2026

JOB OVERVIEW

We are a fast-growing virtual notary company based in Tampa, FL, USA. We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to work directly with our CEO and COO.

This is a high-impact role where you will be deeply involved in daily operations and play a key part in helping us scale.

Your Role & Responsibilities:

You will be responsible for supporting leadership and helping keep operations running smoothly:

Managing transaction coordination (contracts, timelines, follow-ups)
Communicating with and coordinating title companies, attorneys, contractors, vendors
Submitting estimates and proposals
Tracking and reporting on KPIs and company performance
Organizing and maintaining data, files, and systems
Preparing and sending DocuSign documents, permit applications,
Managing schedules, tasks, and follow-ups for CEO & COO
Ensuring nothing falls through the cracks across multiple projects
Who We’re Looking For:
Strong experience as an Executive Assistant (required)
Excellent English communication skills (written & verbal)
Highly organized and detail-oriented
Ability to manage multiple tasks and priorities
Proactive problem solver who takes initiative
Comfortable working in a fast-paced environment
Bonus Experience (Preferred but Not Required):
Experience in online notary services, permit filing services
Knowledge of construction or renovation processes
Familiarity with tools like GoHighLevel, DocuSign, Google Sheets, Notarize (Proof), BlueNotary etc.
Why This Role is Different:
Work directly with high-level operators (CEO & COO)
Be part of a company that is growing fast
Opportunity for growth, increased responsibility, more hours and higher pay based on performance
Long-term, stable position with a winning team
How to Apply:

Please include the following:

A short paragraph about your Executive Assistant experience
Any experience you have with real estate, construction, title & escrow, attorneys, or notary services
Examples of tools/systems you’ve used
Why you would be a great fit for this role
A video introduction answers the questions

If you are highly organized, driven, and want to grow with a fast-moving virtual notary and construction permitting company, we want to hear from you!

SKILL REQUIREMENT

Title Escrow Estimate GoHighLevel

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Executive Assistant to CEO/COO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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