Sales Operations Coordinator — Proposal & Estimating Assistant (Construction)

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: TYPE OF WORK

Full Time

: WAGE / SALARY

$6-$8/hr USD depending on Experience

: HOURS PER WEEK

40

: DATE UPDATED

Apr 14, 2026

JOB OVERVIEW

We are a top-producing painting and stucco sales operation in Arizona
generating $3M+ annually. We are building a lean sales machine and need
a dedicated, long-term coordinator to run the back end while our manager
stays in the field closing deals.

YOUR DAILY TASKS:
- Transcribe voice memos from job site visits into structured scope outlines
- Draft proposal descriptions, scope of work, and excludes lists using AI tools
- Enter job data into a CRM (job info, site address, client details, photos)
- Maintain our Google Sheets pipeline tracker — update statuses daily
- Draft and queue Day 2 / Day 5 / Day 10 follow-up emails for manager review
- Confirm appointments and help batch site visits geographically
- Research properties using Maricopa County Assessor public records
- Send manager a daily end-of-day status update

YOU DO NOT: set pricing, call clients directly, or send anything without review.

REQUIREMENTS:
- College graduate (engineering or construction background preferred)
- Excellent written English — proposals must read as professional and native
- Available Arizona time (MST) — 8am to 5pm
- Proficient in Google Workspace and comfortable using ChatGPT or Claude AI
- Seeking one dedicated long-term employer — not multiple clients
- Fast stable internet (20+ Mbps)

TO APPLY — YOU MUST COMPLETE THIS TEST TASK:
Here are notes from a site visit: "2-story commercial exterior. Full repaint.
Heavy stucco cracking south and west sides of building — 60 LF medium crack repair.
Iron entry gate and 3 railings — full prep, prime, repaint black. Power wash
everything. 2 coats exterior paint, body and trim separate colors.
Light poles, Trash enclosure, Doors, Door frames, Window mullions are excluded."

Provide: 1) A scope of work outline ready to paste into a proposal.
2) A standard excludes list. 3) A short professional proposal email.
Return within 24 hours. Applications without the test task will not be reviewed.

SKILL REQUIREMENT

Construction And Engineering Project Management Virtual Assistant

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Sales Operations Coordinator — Proposal & Estimating Assistant (Construction)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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