Property Management Operations Lead — NJ Rental Portfolio

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: TYPE OF WORK

Any

: SALARY

$8/hour

: HOURS PER WEEK

7

: DATE UPDATED

Apr 12, 2026

JOB OVERVIEW

WHO WE ARE

Family-owned NJ real estate brokerage with a 20+ year track record managing a portfolio of rental properties. Two principals. You'd be our first dedicated property management hire — direct access to decision-makers, no bureaucracy. We use Notion, OpenPhone, GoHighLevel, and Baselane daily. We also use AI tools (Claude, ChatGPT) and expect you to as well.

WHAT YOU'LL OWN

- Rent collection follow-ups (Baselane + OpenPhone)
- Maintenance request triage and vendor coordination (Notion)
- Lease expiration tracking and renewal prep
- Tenant communication using templates and AI-assisted drafting
- Property and tenant records in Notion
- Daily shift report: what you did, what's pending, what needs my decision

GROWTH PATH (Months 3-6)

- Rental listing coordination (MLS, showings, tenant screening)
- Landlord communication and relationship management
- Transaction coordination support
- SOP creation and process improvement — we want you to make our systems better, not just follow them

REQUIREMENTS (Non-Negotiable)

- 2+ years hands-on US property management experience — managing or directly supporting a real rental portfolio. If your PM experience is limited to data entry or virtual reception, this is not the right fit.
- Actively using AI tools (ChatGPT, Claude) in your daily work
- Proactive problem-solver who flags issues before they become emergencies
- Built or improved SOPs at a previous job (we'll ask for specifics)
- Works independently — you don't wait to be told what to do
- Takes ownership. When something falls through the cracks, you catch it.
- If you're looking for a role where someone tells you exactly what to do every day, this is not it.

NICE TO HAVE

- NJ/NY rental market knowledge
- Used at least 2 of: Notion, GoHighLevel, OpenPhone, Baselane, AppFolio, Buildium, Rent Manager
- Experience with rent collection platforms
- Familiarity with MLS systems
- Experience building process documentation in Notion
- Background in real estate transaction coordination
- Vendor management experience

SCHEDULE

- Starting with a 1-week paid trial at 1 hour/day
- 5-7 days/week after trial period
- Available time slots (choose one): 9-10 AM, 10-11 AM, 2-3 PM, 3-4 PM, or 4-5 PM Eastern Time
- This is 1 focused, productive hour. We measure output, not time.
- Hours grow based on performance — more work available for the right person

COMPENSATION

- $8/hr starting, clear path to $10+/hr based on performance
- Hours increase as you prove yourself — this can grow to 2-4 hrs/day
- As your role grows: 13th month bonus, health stipend, internet allowance, course funding, paid PH holidays

Long-term role, not a project. Real path from PM operations to managing our entire rental division.

MANAGEMENT STYLE

I'm direct. Sometimes blunt. I value honesty over harmony. I'd rather hear "I don't understand" than discover a mistake later. After 2 weeks of onboarding, my daily involvement is about 15 minutes — the rest is yours to own.

HOW TO APPLY

Include "NJ-PM Ready" as the first line of your message. Then answer these 3 questions:

1. How many rental units have you managed or supported? What PM tools did you use? How long were you in that role?
2. Describe one process you improved at a previous job without being asked. What was the problem, what did you do, what was the result?
3. How do you use AI (ChatGPT, Claude, etc.) in your current work? Tell me a specific workflow, not just "I've used it."

BONUS (Optional but strongly preferred): Record a 2-minute Loom video answering the 3 questions above instead of writing them out. This is not required, but candidates who submit a video will be reviewed first.

Applications without "NJ-PM Ready" and answers to all 3 questions will not be reviewed.

SKILL REQUIREMENT

Property Management Real Estate Gohighlevel Real Estate

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Property Management Operations Lead — NJ Rental Portfolio

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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