Executive / Virtual / Personal Assistant

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: TYPE OF WORK

Full Time

: SALARY

300-700

: HOURS PER WEEK

40

: DATE UPDATED

Apr 11, 2026

JOB OVERVIEW

Virtual Assistant / Executive Assistant (Remote, Part-Time, Full-Time Growth)

We’re seeking a proactive, highly organized Virtual Assistant to support an entrepreneur with a dynamic lifestyle and multiple business interests. This role spans travel coordination, financial admin, personal projects, digital content support, and more. Ideal for someone resourceful, tech-savvy, and detail-oriented.

This is a remote, part-time position (20 hours/week with growth to full-time, benefits and bonuses). Requiring 1-2 hours overlap with Pacific Time when it’s needed to reach out to businesses that may only be open 8-5 PST for example. Typically we’d have 1 video meeting per week on Mondays to discuss the priorities and other work is flexible to be completed on your own time with due dates in mind.

Key Responsibilities
• Manage calendars, inboxes, scheduling, prioritization, and follow-through
• Coordinate travel including flights, hotels, transportation, itineraries
• Support property-related needs such as short term airbnb management, scheduling vendors, services, invoices, and monitoring recurring tasks.
• Track and organize expenses; maintain spreadsheet-based reports
• Conduct online research for vendors, pricing, products, market data, and personal projects
• Order essential items, track deliveries/returns, and coordinate gifts and services when needed
• Book personal appointments - health, wellness,, dining, etc.
• Administrative tasks including streamlining personal and business systems
• Learn new tools independently and proactively research solutions without needing step-by-step instruction

Requirements
• Excellent spoken and written English with clear, professional communication.
• Prior experience with customer service, spreadsheets, research, travel planning, or financial admin is strongly preferred.
• Highly organized, detail-oriented, consistent, and dependable with reliable internet and computer access.
• Strong Google Workspace proficiency—especially Sheets (formulas, formatting, data cleanup; bonus if pivot tables are familiar).
• Resourceful problem solver—able to complete tasks independently, including entirely new tasks by researching how to do them
• Comfortable using AI tools with the understanding that all outputs must be verified, fact-checked, and properly organized before delivery
• Enjoys learning new tools: Google Workspace, Asana, Claude, ChatGPT, Canva, financial and travel platforms.
• High integrity, ownership mindset, and commitment to delivering accurate, timely, polished work.
• Ability to work autonomously while being accessible for periodic check-ins (e.g., short AM/PM PST windows).

Benefits
• Part-time start (20h first month) with plans to grow into a long-term, full-time role within 1-3 months
• Flexible remote work with weekly check-ins to align the agenda for the week
• Opportunity to learn new systems, take on higher-level projects, and grow with the businesses

Core Values
• Be open, authentic, and communicate with clarity and integrity.
• Take passionate ownership—deliver what you promise, learn from mistakes, and bring solutions.
• Be resourceful, proactive, and committed to customer success.
• Work well with others—show empathy, respect time, and maintain humility with confidence.
• Bloom where you are planted—embrace growth, creativity, and pride in your work.
• Have fun and bring positive energy while striving for excellence.

How to Apply
Please submit your application through the form below. Only candidates who complete the form will be considered along with up to date resumes, including months + year to show total duration in a role/company. There will be a loom video exercise to show communication and understanding.

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Job description link

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Salary: ---------- per month depending on total hours and experience

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Executive / Virtual / Personal Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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