Virtual Operations & Project Coordinator (Part-Time)

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: TYPE OF WORK

Part Time

: SALARY

$960

: HOURS PER WEEK

20

: DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

???? Key Responsibilities
Project & Workflow Management
Manage all active client projects within ----------
Track progress from shoot ? edit ? delivery
Ensure all tasks are assigned, updated, and completed on time
Proactively identify and resolve workflow bottlenecks
Client Communication
Provide timely and professional project updates to clients
Follow up on missing assets, approvals, and revisions
Maintain clear, concise, and responsive communication at all times
Editor & Team Coordination
Assign projects to editors based on availability and deadlines
Monitor turnaround times and follow up on overdue deliverables
Ensure project scope is clearly defined before work begins
Delivery & Quality Control
Verify that all deliverables are complete and accurate before sending
Coordinate final file delivery to clients
Close out projects with proper documentation and confirmation
Accounts Receivable Support
Send invoice reminders and follow-ups
Track outstanding invoices and flag overdue payments
Maintain internal visibility on cash collection status

? Work Schedule
Part-time: 4 hours per day (Monday–Friday)
Must overlap with U.S. Eastern Time business hours

? Qualifications
2+ years of experience in operations, project coordination, or virtual assistance
Strong organizational and time management skills
Excellent written communication (clear, professional, concise)
Experience with project management tools ( ---------- , Asana, ClickUp, or similar)
Ability to manage multiple projects simultaneously with strong attention to detail
High level of accountability and follow-through

???? Ideal Candidate Traits
Process-driven and highly organized
Proactive communicator who takes initiative
Calm under pressure with strong prioritization skills
Comfortable managing deadlines and holding others accountable
Detail-oriented with the ability to anticipate and prevent issues

???? This Role Is NOT For Someone Who:
Prefers creative work over operational responsibilities
Requires constant direction or supervision
Struggles with deadlines or consistent follow-up
Is disorganized or reactive in their work style

???? Success Metrics
Projects delivered on time without escalation
Fewer client follow-ups requesting status updates
Accurate, real-time project tracking
Consistent follow-up on outstanding items (clients and internal team)

SKILL REQUIREMENT

Project Management Communication Client Relationship Management

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Virtual Operations & Project Coordinator (Part-Time)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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