Executive Operations Assistant - Part-Time (VIDEO REQUIREMENT)

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: TYPE OF WORK

Part Time

: SALARY

$6-$10 USD /ph

: HOURS PER WEEK

20

: DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

Title: Part-Time Executive Operations Assistant - Must Submit Video Application
Location: Remote, Philippines-based
Hours: Part-time, 2-3 hours per day, Monday to Friday (consistent daily schedule required)
Salary: Highly dependent on experience (part-time, 2-3 hours per day)

About Us
We're Pure Proposals, a consulting agency working with clients across Australia, the US, Canada, New Zealand, and the UK. We help businesses build professional proposal and quoting systems using PandaDoc. The founder handles sales and partner relationships. We have a project lead handling delivery. We need someone to own the day-to-day operations.
This is not a data entry or calendar management role. You'll be the operational backbone of a small, fast-moving agency - writing professional emails to clients, keeping our CRM accurate, and coordinating with our software partner's sales team. You'll represent the business directly.
What You'll Own

Triage the inbox daily. Flag urgent items, handle routine client responses independently.
Send post-project check-in emails to clients (professional, warm, natural tone).
Schedule calls across Australia, US, UK, and European timezones.
Keep HubSpot deals, contacts, and pipeline accurate and up to date.
Pull weekly reports (deal pipeline, commission tracking).
Coordinate with our software partner's account executives on shared opportunities.
Assemble case study drafts from project notes.
QA check outputs before they reach clients.

What We're Looking For

Excellent spoken and written English. Professional, warm, natural. Clients should not be able to tell the email wasn't written by the founder.
CRM experience (HubSpot preferred, Salesforce/Pipedrive also fine).
Reliable. 2-3 hours per day, every weekday, on schedule.
Detail-oriented. Accurate CRM data, polished client emails.
Proactive. Flag issues without being asked.

Nice to have: experience in consulting/agency environments, familiarity with PandaDoc or Notion, experience supporting a founder or executive.

HOW TO APPLY - VIDEO REQUIRED
Applications without a video will not be reviewed. MAKE SURE YOU WRITE "VIDEO" in the title please.

Record a 2-3 minute video of yourself (use Loom, Google Drive, or YouTube unlisted). In the video, please cover these points in order:

1. Introduce yourself. Your name, where you're based, and your available working hours each day (in your timezone).

2. CRM experience. Which CRM tools you've used (HubSpot, Salesforce, Pipedrive, etc), what you did in them, and for how long.

3. Client communication example. Describe a time you managed client communications or operations on behalf of someone else. What was the situation, what did you do, and what was the outcome?

4. Read this paragraph aloud: "Hi Sarah, just checking in to see how everything's going two weeks after launch. We want to make sure the templates are working smoothly for your team. If anything needs tweaking or if you have questions, just let us know. We're here to help."

5. Your salary expectation for this part-time role (2-3 hours per day, Monday to Friday).

Send your application with:

The video link (Loom, Google Drive, or YouTube unlisted)
Your email address
One sentence: why this role interests you

That's it. No resume needed. The video tells us everything.

Please note that if you send a resume we will not view it ONLY submissions with a video which is directly recorded FOR this application and answers these points will actually be considered.

SKILL REQUIREMENT

HubSpot CRM Email Management Client Relationship Management

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Executive Operations Assistant - Part-Time (VIDEO REQUIREMENT)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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