Administrative Assitant | Full Time Remote, With or Without Title Experience

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: TYPE OF WORK

Full Time

: WAGE / SALARY

TBD

: HOURS PER WEEK

40

: DATE UPDATED

Jun 12, 2026

JOB OVERVIEW

Are you a highly organized, proactive, and detail-oriented professional looking to grow within the real estate industry? We are currently seeking an Operations Coordinator to join our luxury title team. In this role, you will assist in managing day-to-day administrative and operational tasks that help ensure smooth and efficient transactions from start to finish.

If you thrive in a fast-paced environment, communicate professionally, and enjoy keeping processes organized and on track, we would love to hear from you. Join our growing team and become an important part of delivering a high level of service and support to our clients and partners.

Your responsibilities may include, but are not limited to:

- Answer incoming phone calls professionally and direct inquiries accordingly.
- Open and organize new title orders.
- Prepare and assist with Seller Preliminary documents.
- Order payoffs and HOA status letters.
- Assist with email communications within the Luxury Purchase email inbox.
- Follow up with city offices to verify water balances and check for open violations.
- Maintain accurate records and ensure files are updated consistently.
- Coordinate and communicate with clients, agents, lenders, and other parties involved in the transaction process.
- Assist with administrative and operational tasks to support the team.

Qualifications/Competencies:

- Bachelor’s degree required.
- Previous experience in the title, real estate, escrow, or mortgage industry is preferred.
- Prior experience in a corporate or professional office environment is highly preferred.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proactive mindset with strong attention to detail.
- Excellent written and verbal communication skills.
- We are open to candidates without prior VA experience, provided they demonstrate the necessary skills, professionalism, and willingness to learn.
- Ability to work in the US Eastern Time Zone (EST), Monday through Friday, 9:00 AM – 6:00 PM, inclusive of a daily 1-hour unpaid break.
- Stable high-speed internet connection and a distraction-free workspace are required.
- Please note that screenshot monitoring may be required for this position.

If you're keen on joining us for a full-time and long-term role, email us your cover letter and CV at ---------- the name of your favorite color as the subject of the email, for us to ensure that you fully read and understood the description above. Failure to do so will result in the forfeiture of your application.

Note: We are not a staffing or VA agency. We are an established real estate company based in the United States that is directly hiring Virtual Assistants to join our team.

SKILL REQUIREMENT

Office and Administration Admin Data Processing Operation Management

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Administrative Assitant | Full Time Remote, With or Without Title Experience

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

WAGE / SALARY

HOURS PER WEEK

DATE UPDATED

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